Senior Coordinator - Line Station

Description

At United, we fly into airports around the entire world. And we need a whole team of people to keep things running in tip-top shape! From the exceptional service at the check-in counter to the departure gate, and even behind the scenes making sure your checked bags arrive with you, our Airport Operations team keeps operations at our airports running smoothly every single day.  

Job Overview and Responsibilities

• Assists managers, supervisors and front-line agents by performing administrative activities and functions including, but not limited:
  • Scheduling,
  • Payroll/eTA , accounts payable, report preparation, wellness administration
  • Safety and OJI reporting and tracking
  • Airport and governmental reports, employee badging
  • Record retention and process implementation to ensure compliance with SAQ and other audit requirements
  • Financial planning and analysis,
  • Contract oversight 
• Event planning, and other tasks to support local station leadership and employees. 
• Provides support for station frontline employees & general manager that includes answering general office questions, payroll, and scheduling issues; duties also include support for badging requirements, gathering documents for performance & wellness events, and
• interpretation of contract on an ad hoc basis
• Processes & corrects documents related to exceptions in time & attendance systems to accurately reflect payroll for frontline employees
• Creates reports such as landing fee report, daily ops report, and 30 other reports used by general managers, supervisors, and financial planning & analysis (FP&A) to make decisions
• Processes accounting invoices for station expenses such as customer service vouchers (CSVs) & vendor invoices; duties also include reconciling general ledger (G/L) line items on monthly basis and providing estimated expenses to financial planning and analysis (FP&A).
• Manages office supplies (including purchasing), plans office events, and organizes general meetings

Qualifications

What’s needed to succeed (Minimum Qualifications):

 

• High school diploma or equivalent
• 2-4 years of experience in an administrative role
• Proficient in Microsoft Office primarily Excel, Access, Outlook, and Word
• Ability to analyze and report out on data
• Strong and positive communication skills
• Ability to work with all levels of the organization
• Detail oriented
• Ability to maintain composure in high volume/high pressure situations
• Maintain a high level of confidentiality 
• Must be legally authorized to work in the United States for any employer without sponsorship
• Successful completion of interview required to meet job qualification
• Reliable, punctual attendance is an essential function of the position

 

What will help you propel from the pack (Preferred Qualifications):

 

• Bachelor's degree
• Airline experience