ADMINISTRATIVE ASSISTANT

Administrative Assistant

We are looking for a dependable, organized, and detail-oriented Administrative Assistant to join our team at a full-service fire protection company.

This position will provide administrative support to one or more of our divisions, including Fire Sprinkler, Fire Alarm, Fire Extinguisher, Inspections, and Service.

Responsibilities

• Provide daily administrative support to the assigned department
• Enter and maintain customer and job information
• Answer phones and assist customers with questions
• Schedule inspections, service calls, and appointments
• Prepare and maintain paperwork, contracts, and records
• Assist with billing, invoicing, and collections
• Communicate with customers, technicians, managers, and office staff
• Review information for accuracy and completeness
• Manage multiple tasks and priorities throughout the day
• Maintain organized electronic and paper files
• Assist with other administrative duties as needed

Qualifications

• Strong attention to detail and accuracy
• Excellent organizational and multitasking skills
• Professional communication and customer service skills
• Comfortable working with computers and multiple software programs
• Ability to learn new systems and procedures
• Dependable and able to work independently
• Previous office, administrative, customer service, or data-entry experience preferred
• Experience in construction, fire protection, service, or a similar industry is a plus

What We Are Looking For

We are looking for someone who is organized, dependable, professional, and willing to learn. The ability to stay organized and maintain accuracy while handling multiple responsibilities is essential.