Administrative Assistant

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh is looking for a PDD Administrator. This position is responsible for updating and maintaining Project Design Database including but not limited to data entry and other clerical duties.

#shambaugh #LI-DF #-Onsite

Essential Duties & Responsibilities

• Update and maintain Project Design Database (PDD). This includes data entry and hyperlinking documents to appropriate line items.
• Ensure all information is current and accurate.
• Preparing final closeout documentation at project completion to turnover to customer.
• Preparing weekly Project Managers reports.
• Correspond with project engineers, managers, site and shop personnel, vendors and customers.
• Training internal employees and external customers on use of the PDD.
• Continue to develop the program and processes to best serve our internal and external customers.
• Other duties as needed.

Qualifications

• Prior Administrative experience required
• Proficient in Microsoft Office
• Organized and a self-starter
• Familiarity with RVI, purchase orders, MRO’s, and submittals a plus, but not required
• Previous Access database experience a plus, but not required
• Must possess analytical aptitude, effective oral and written communication
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees