We are looking for an experience Corporate Receptionist with experience supporting C-Level executives.

Position Summary

The Corporate Receptionist serves as the first point of contact for the corporate office, creating a professional and welcoming experience for visitors, callers, executives, and team members. This role supports daily office operations through front desk coverage, administrative coordination, communication management, and executive support. The ideal candidate is organized, proactive, detail-oriented, and able to manage changing priorities with professionalism, discretion, and a strong service-oriented approach.

Key Responsibilities

Greet visitors and provide a professional, courteous, and welcoming experience.
Maintain a clean, organized, and professional reception area.
Answer, screen, and route incoming calls promptly and professionally.
Manage shared inboxes and communication channels, ensuring messages are reviewed and routed appropriately.
Monitor incoming electronic faxes and distribute documents to appropriate staff in a timely and accurate manner.
Provide administrative support to C-level executives, including scheduling, meeting coordination, calendar management, and light bookkeeping.
Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
Support office supply management, including inventory monitoring, ordering, and vendor coordination.
Perform general administrative duties, including data entry, filing, document scanning, and records management.
Coordinate incoming and outgoing mail, shipping, and receiving activities.
Maintain shared office spaces, including the kitchen and conference rooms, in a clean, organized, and meeting-ready condition throughout the day.
Assist with special projects and cross-functional initiatives as assigned.

Qualifications

High school diploma or equivalent required; equivalent combination of education, training, and experience will be considered.
Minimum of two years of experience in a receptionist, administrative, or corporate office support role preferred.
Strong verbal and written communication skills, with the ability to interact professionally with visitors, executives, team members, and external partners.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Experience with electronic document management systems, phone systems, and electronic fax platforms preferred.
Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy.
Professional demeanor, sound judgment, and a service-oriented approach.
Ability to handle confidential and sensitive information with discretion and integrity.

Skills

Professional presence and polished communication style.
Strong attention to detail, accuracy, and follow-through.
Resourceful problem-solving skills and ability to adapt to changing priorities.
Effective time management, organization, and prioritization skills.
Collaborative, team-oriented approach with willingness to support broader office needs.

Compensation and Benefits

Compensation for this position is competitive and commensurate with experience, qualifications, and business needs.
Eligible employees may participate in the company’s benefits program, which may include medical, dental, and vision insurance; paid time off; paid holidays; and retirement plan options.
Additional benefits and eligibility requirements will be discussed during the hiring process.

Work Environment

This is an on-site position in a professional corporate office environment.
Standard business hours are 8:30 a.m. to 5:00 p.m., Monday through Friday, with occasional flexibility required for meetings, office events, or business needs.
The role requires regular interaction with visitors, executives, team members, vendors, and external partners.
This position requires occasional local travel for business needs, including errands, meetings, vendor coordination, or other company-related activities.
Work is primarily performed at the front desk and in shared office spaces, including conference rooms, kitchen areas, mail/shipping areas, and administrative workstations.

Physical Requirements

Ability to sit, stand, and move throughout the office for extended periods during the workday.
Ability to use a computer, phone, copier, scanner, and other standard office equipment.
Ability to communicate effectively in person, by phone, and in writing.
Ability to occasionally lift, carry, push, or pull office supplies, packages, or materials weighing up to 25 pounds.
Ability to perform light office upkeep tasks, including organizing shared spaces, resetting conference rooms, and maintaining office readiness.

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