Purchasing Assistant

JOB SUMMARY

The Purchasing Assistant supports the procurement of materials, products, and supplies for OaKline Floors. This role partners with sales, operations, and leadership to source the right products at the right price, manages purchase orders and vendor communication from order through delivery, and maintains accurate product, pricing, and inventory records in RFMS.

DUTIES AND RESPONSIBILITIES

•   Schedules and verifies purchase deliveries.

•   Prepares and processes purchase orders for materials and supplies.

•   Resolves grievances with vendors and suppliers.

•   Maintains purchasing and recordkeeping systems.

•   Informs the sales teams of any delays, backorders, or discontinuations on their orders, and identifies crossovers or alternate sources as needed.

•   Contacts the vendor or rep to find possible solutions to price increases or delays, and to identify replacements or crossovers for discontinued products.

•   Updates notes in both the inventory and order entry modules of RFMS with information pertaining to that order.

•   Verifies pricing and quantities are correct on confirmations received from vendors, and updates the PO with new information, reference numbers, and promise dates.

•   Performs other duties as assigned.

                                                                  

REQUIRED SKILLS AND ABILITIES

•   Excellent verbal and written communication skills, with proven negotiation skills.

•   Excellent interpersonal and customer service skills.

•   Excellent organizational skills and attention to detail.

•   Excellent time management skills with a proven ability to meet deadlines.

•   Strong analytical and problem-solving skills.

•   Ability to prioritize tasks and to delegate them when appropriate.

•   Understanding of business and management principles.

•   Willing to learn of materials and supplies used in the company.

•   Proficient with Microsoft Office Suite or related software.