Back to search
Job purpose
The Office & Logistics Coordinator is responsible for supporting the day-to-day administrative, documentation, shipping/receiving, and logistics activities of the facility. Provides administrative and logistics support by coordinating documentation, shipping and receiving, transportation, invoicing, and routine office activities. Serves as a key point of communication between customers, suppliers, carriers, operations, and management, ensuring information is coordinated and communicated effectively. This is an on-site position, Monday-Friday 8:00am-4:30pm.
Duties and responsibilities
- Serve as the primary office contact; manage calls, correspondence, records, office supplies, and appointment/meeting scheduling.
- Coordinate with operations, purchasing, sales, accounting, and management to maintain accurate documentation.
- Prepare and review customer invoices and process supplier invoices and supporting documentation.
- Assist with supplier settlements, freight charge verification, AP/AR, reconciliations, and related accounting activities.
- Schedule inbound and outbound transportation and communicate pickup and delivery information with carriers, brokers, drivers, customers, suppliers, and internal personnel.
- Obtain and compare freight quotes, assist with carrier selection, confirm appointments, and ensure appropriate equipment and shipment instructions are provided.
- Prepare or verify bills of lading, track shipments, maintain freight records, verify freight invoices, and assist with resolving delivery discrepancies.
- Assist with routine facility HR administration, new hire onboarding, timekeeping, and company communications.
- Perform additional administrative, logistics, accounting, or operational duties as needed.
Qualifications
- High school diploma or equivalent required; associate or bachelor's degree in business, logistics, accounting, or related field preferred.
- Previous experience in office administration, logistics, dispatch, and/or shipping/receiving preferred.
- Strong organizational, communication, problem-solving, and time-management skills with attention to detail.
- Proficiency with Microsoft Office; ERP, accounting, inventory, shipping, or transportation software experience preferred.
- Basic understanding of purchase orders, invoices, bills of lading, freight, and transportation practices.
- Ability to manage multiple priorities, work independently, maintain confidentiality, and coordinate effectively with internal and external contacts.
Working conditions
Works in an office/operational environment and may interact with facility personnel, drivers, customers, suppliers, carriers, and vendors. May be exposed to typical industrial/yard conditions.
Physical requirements
Regularly performs office-based work including sitting, standing, walking, computer and phone use, and handling documents and office materials. May occasionally walk through operational areas.
Learn more about this Employer on their Career Site
