Coordinator Interior Construction

Job Summary: 

A coordinator performs administrative and office support for Interior Construction department within the Frederick, MD office.

Job Duties:

• Prepare and submit permit applications and all supporting materials for the purpose of obtaining construction permits and use & occupancy certificates. Represent the company in all matters concerning permit acquisitions including correspondences with jurisdictional regulatory agencies. Travel to county offices in Maryland and Virginia as needed.
• Communicate directly with design, leasing and/or engineers to prepare necessary documents required for permit issuance.
• Receive, input, and track project invoices to maintain project budgets in Excel.
• Schedule and attend tenant occupancy walk-through site meetings and track completion status with subcontractors. 
• Answer, coordinate, and respond to all tenant warranty calls.
• Perform records management of invoices, drawings, and permits in job tracking files.
• Research and organize material for staff meetings.
• Enter estimates for all jobs (vacancies, new and remodel) for entire department into a specialized budget tracking spreadsheet.
• Create and maintain spreadsheets as needed for cost saving projects and other tracking needs.
• General filing duties and other records management of mail, permits, invoices, drawings, and other important documents.
• Other duties as assigned.

Job Qualifications:

• Ability to perform detailed clerical and administrative work
• Bachelor’s degree preferred
• Strong written and verbal communication skills
• Proficient knowledge of Excel and word processing software
• Regular attendance onsite is an essential function of the job.