This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities include, but not limited to:

Assist tenants in a courteous, professional and timely manner
Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
Collect updated tenant information as necessary and distribute appropriately
Assist Property Manager as necessary with preparation of annual operating budget
Assist Property Accountants as directed by their supervisor with tenant accounting issues
Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
Work independently and within a team on special, nonrecurring and ongoing projects
Assist in all general administrative duties and other duties as required
Prepare forms for specialty leasing deals, open, close and possession notices
Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.
Other duties as assigned by Supervisor

Qualifications:

High school degree or equivalent
3-5 years office experience in an administrative support position
Real estate knowledge preferred
Skilled in verbal & written communication, customer service, time management, and decision-making
Team player and works well and professionally with all levels of the organization and external contacts
Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
Ability to create, manipulate and maintain databases
Ability to organize and manage multiple projects
Strong attention to detail and personal initiative
Ability to produce error-free work and to adapt quickly to new work assignments and situations
Reliable, on-time attendance

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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Administrative Assistant, Property Management