Coordinator for Enrollment and Admissions Services

Job DetailsJob Location: Fullerton - Fullerton, CA 92831Position Type: Full TimeSalary Range: $25.00 - $25.76 HourlyReporting to the Admissions Operations Manager, the Coordinator for Enrollment and Admissions Services provides essential operational, financial, and logistical support to the Department of Enrollment and Admissions Services. This role oversees budget tracking and reconciliation, manages departmental inventory, and assists with the planning and execution of admissions events, including interview days and open houses. Through strong organizational and coordination skills, this position helps maintain efficient operations and a high-quality experience for prospective students and stakeholders. ESSENTIAL DUTIES AND RESPONSI­­BILITIES Financial and Budget Management Manage and maintain the Enrollment and Admissions Services budget, including tracking expenditures and ensuring accurate records. Complete and reconcile departmental credit card transactions in accordance with institutional policies Monitor spending to support effective resource planning and budget accountability. Inventory Management Manage departmental inventory, including ordering, receiving, and tracking supplies and materials Maintain and regularly update the inventory list to ensure accuracy and availability Coordinate timely replenishment of materials needed for admissions and interview-related activities. Event Coordination and Logistics Coordinate behind-the-scenes planning for admissions-related events, including but not limited to interview days for all academic programs, open house, etc Prepare interviewee and guest folders and ensure all materials are complete and organized Reserve rooms and collaborate with Campus Operations to coordinate room setup Ensure availability of refreshments, including water, sodas, and snacks Assist with setting up and cleaning up of events Serve as support to Admissions team during in-person and virtual events Partner with the University Events Manager to coordinate lunch orders for interview days and admissions events Communicate with Campus Safety to provide guest information and arrange parking reservations Recruit, schedule, and communicate with Student Ambassadors or work study students to support interview day activities, admissions events, and other department needs Oversee all admissions-related calendaring, including scheduling interview days and admissions events; coordinate and manage invitations; and ensure all staff and faculty participants are appropriately scheduled, informed, and prepared QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each duty satisfactorily. The r­equirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have proven organizational skill Possess sufficient math skills to successfully track departmental budget Must be familiar with various office equipment (copier, printer, fax, etc. Must be proficient with Microsoft Suite and other software programs and platforms (i.e., content management software, learning management systems, social media platforms, website management platforms, etc. Excellent oral and written communication skill Must possess tactful, discrete, and confidential natur Must be able to contribute to team effor Occasional weekend work assisting with preparation and execution of events for prospective students or interview days, typically one Saturday a month Occasional evening work related to facilitating virtual even EDUCATION AND/OR EXPERIENCE Bachelor’s Degree or equivalent; or equivalent combination of education and experience Previous experience in higher education with an emphasis on Enrollment Management, Admissions, and Recruitment.   About the UniversitySEE YOURSELF HERE Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies, College of Pharmacy and the Doctor of Medical Science Program (DMSc) . MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles. A TRADITION OF EXCELLENCE SINCE 1904 In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation. In the early ‘70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines. BE AT THE FOREFRONT OF HEALTH CARE EDUCATION Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance. Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders. INTERPROFESSIONAL HEALTH CARE LEADERS At Marshall B. Ketchum University, we have led the way in interprofessional healthcare, building on a century of experience as an optometry school. In 2012, the first Physician Assistant program in Orange County was added, followed by the College of Pharmacy program in 2014. Most recently in 2024, we expanded our offerings with the addition of the fully-online Doctor of Medical Science(DMSc) program.  Side-by-side in group discussions, community service, and clinical experience, our OD, PA, PharmD and DMSc students learn what it means to deliver patient-centered health care as a collaborative team of professionals. BENEFITS MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu). MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities. NON-DISCRIMINATION STATEMENT MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).