Backup Administrative Coordinator

Position Purpose

The Back-Up Admin Coordinator supports store administrative operations by assisting with payroll, hiring and onboarding processes, record management, cash office functions, scheduling support, and compliance activities. This position serves as the primary backup to the Admin Coordinator and helps ensure all administrative functions are completed accurately, efficiently, and in accordance with company policies and procedures.

Key Responsibilities Administrative Operations

• Provide administrative support for daily store operations.
• Serve as the primary backup for the Admin Coordinator during absences, vacations, or other staffing needs.
• Assist with maintaining employee records and confidential personnel files.
• Process and organize store documents, reports, and correspondence.
• Support store leadership with administrative projects and operational tasks.
• Ensure all required records are maintained accurately and timely.

Payroll & Human Resources Support

• Assist with payroll processing activities, including timecard review and corrections.
• Support new hire onboarding and orientation processes.
• Maintain hiring, onboarding, and personnel documentation.
• Assist associates with administrative and payroll-related questions.
• Ensure compliance with company policies regarding employee documentation and recordkeeping.
• Support recruitment and hiring processes as needed.

Cash Office & Financial Administration

• Assist with cash accountability procedures and cash office functions.
• Support reconciliation of store funds, deposits, and related documentation.
• Verify accuracy of administrative and financial records.
• Maintain secure handling of confidential financial information.
• Assist in preparing reports required by store leadership.

Scheduling & Reporting

• Support scheduling administration and workforce management processes.
• Prepare, distribute, and maintain required operational and labor reports.
• Monitor deadlines for administrative submissions and required documentation.
• Ensure accurate data entry into company systems.
• Assist with maintaining labor and staffing records.

Compliance & Confidentiality

• Maintain strict confidentiality regarding employee and company information.
• Ensure compliance with company policies, labor regulations, and administrative procedures.
• Support audit preparedness and administrative compliance initiatives.
• Maintain organized filing systems for administrative and regulatory documentation.
• Assist with ensuring store licenses, permits, and required records remain current.

Customer & Associate Support

• Provide professional assistance to associates, applicants, vendors, and customers.
• Respond to administrative inquiries in a timely and professional manner.
• Support communication between store leadership and associates.
• Promote a positive and service-oriented store culture.

      ·    Access to up to 50% of your earned wages before payday, via our partnership with Stream