Dean's Assistant

EQUAL OPPORTUNITY: Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.

HIRING PROCESS: All submitted application materials are forwarded to the appropriate department for review. Hiring recommendations are made at the departmental level.

DRUG-FREE WORKPLACE: Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board. 

ELIGIBILITY: Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.

Minimum Qualifications:

Excellent performance level and extensive experience in the following areas--- written and oral communication; office management and supervision; typing, word processing, filing, and other clerical skills. Must possess the following qualities--- strong interpersonal and organizational skills; professional demeanor and appearance; ability to work independently and as a team member; detail oriented; and discreet. Intermediate to advanced proficiency in MS Office applications. College degree preferred. Must have a minimum of two years office manager experience. 

Job Duties & Responsibilities:

• Provides administrative and clerical support for the Dean of the Ivester College of Health Sciences. 
• Assist with processing contracts and student documents.
• Maintains Ivester College of Health & Science budget. Generates Purchase Orders, Reconciles Credit Card Purchases, Places Orders.
• Assists in and supports the ICHS Medical Scholars high school recruiting program, working closely with the ICHS Medical Scholars Faculty Committee. Assists with campus visit planning for Ivester Healthcare Scholars from the Ivester Early College.
• Provides administrative and clerical support for the Institutional Review Board. 
• Coordinates and works closely with the ICHS Graduate Hooding Faculty Committee for three Graduate Hooding ceremonies per year. 
• Serve as the administrator to the Student Health Insurance Program.
• Provides support for meetings, seminars, retreats, and special events for the ICHS Dean. 
• Supervises work study students. 
• Collaborates with the college dean and department office managers regarding internet and intranet content on the Ivester College of Health Science’s web pages. 
• Acts as a liaison for the maintenance, service and repair of the building exterior, interior, equipment and utilities
• Other duties as assigned

Supervisory Responsibilities:
No supervisory responsibilities required. 

Work Hours:
Half-time. 20 hours per week. List hours. Hours may be extended to meet the needs of the department. Nights/weekends as needed.

Appointment Length:

12 months, continuous 

Environmental and Working Conditions/ Physical Demands and Aptitudes:
Sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Prolonged periods sitting at a desk and working on a computer. Must have the ability to travel short distances, and/or drive a vehicle to deliver and pick up materials. Exerting up to 15 pounds of force to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Title IX Implications:

Responsible employee
Any employee who is not a confidential employee. Brenau University requires that all Responsible Employees MUST report any possible sexual harassment or discrimination based on sex to the Title IX Coordinator when the employee has information about conduct that reasonably may constitute sex discrimination or sex-based harassment under Title IX or this part. Employees are encouraged to report these concerns in writing via email. When an employee or a student (or a person who has a legal right to act on behalf of a student) informs any employee (including both Responsible and Confidential employees) of the employee’s or student’s pregnancy or related conditions, that employee must promptly provide that person with the Title IX Coordinator’s contact information and inform that person that the Title IX Coordinator can coordinate specific actions to prevent sex discrimination and ensure the employee’s or student’s equal access to the Recipient’s education program or activity.

Payroll Status: 
Hourly, Non-Exempt (paid bi-weekly)

Campus Designation:
This is an on-site position based at the Historic Gainesville Campus located in Gainesville, Georgia.

Remote Work Available: 
No

Travel Requirements:   
Minimal local travel and operation of a university vehicle and/or one’s own vehicle required. Must be at least 21 years of age, possess a valid Georgia driver’s license, and good driving record.

Benefits:
Dependent upon employment status, years of service and worker category. Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: https://intranet.brenau.edu/human-resources/job-opportunities/. 

Special Requirements:
Brenau University conducts various screenings to ensure a safe and secure environment. These checks are a condition of employment and may be performed at different times throughout employment. (1) Background Checks: All new hires must undergo a criminal background check. To maintain employment, individuals must have and maintain a favorable criminal history. The university may also conduct random background checks. Additional checks may be performed for certain roles. (2) Credit Checks: required for positions that handle university funds or credit cards or as otherwise required. (3) Motor Vehicle and Driving Checks: employees who operate a university vehicle or drive on university business must have a Motor Vehicle Report (MVR) run as part of the new hire process or as the requirement to drive is added to job responsibilities. To be approved for university travel, employees must meet the following criteria: be at least 21 years old, have and maintain a valid Georgia driver's license, and have and maintain a good driving record. As a condition of employment, employees must report any arrest (within five days of its occurrence) to the Office of Human Resources, including traffic violations for those listed on our auto insurance policy. Disclosure of subsequent legal action (conviction, dismissal of charges, etc.) must also be reported to the Office of Human Resources. It will be evaluated considering continued employment with the immediate supervisor. (4) Drug Screening: pre-employment/post-offer drug screens and random drug screens are performed for certain sensitive positions. Random drug screens are also performed on those who travel regularly, or those who operate a university vehicle. All employees are subject to reasonable suspicion drug screening.

Additional Requirements:
N/A

Licensure Requirements:
Proof of any professional degree, license, or certification (collectively, “Credentials”) required to competently perform the work for which the employee is hired must have been submitted at the time of application for the position. Discovery during the course of employee’s employment that applicable Credentials have lapsed, been terminated, were misrepresented, or were falsified may result in immediate termination of employee’s employment.

All positions will be filled pending budgetary review.