HUMAN RESOURCES GENERALIST

• Assist the with the full-cycle recruitment process, including applicant screening, interview coordination, reference checks, and offer preparation. Maintain applicant-tracking records and ensure a positive candidate experience throughout the hiring process.

• Coordinate pre-employment requirements, including background checks, drug screenings, employment verification, and new hire documentation, ensuring timely completion and compliance with organizational policies. 
• Develop and maintain partnerships with colleges, universities, community organizations, and workforce agencies to support recruitment efforts.
• Coordinate volunteer recruitment efforts by reviewing and pre-screening volunteer applications and referring qualified volunteers to Club leadership for placement.
• Process volunteer onboarding requirements, including background checks, mandated reporter clearances, references, and placement at Club locations.
• Maintain volunteer records, distribute Volunteer Manuals, collect required acknowledgements, coordinate volunteer identification badges, and dress code attire, and serve as the primary liaison between volunteers and Club leadership.
• Coordinates annual background checks for the corporate board of directors and the advisory boards.

• Assist in coordinating and facilitating new employee orientation and onboarding activities.
• Prepare, collect, and maintain employment paperwork, acknowledgments, and required onboarding documentation to ensure completeness and accuracy.
• Coordinate onboarding logistics, including technology access, employee badges, business cards, and other onboarding resources. 

• Coordinates trainings with program administrators to ensure new hire candidates meet organizational expectations regarding training and materials. 
• Creates employee checklist for trainings within the first 30 days of employment. 
• Support employee engagement initiatives that foster a positive and inclusive workplace culture.
• Assist in planning and coordinating employee recognition programs, appreciation events, organizational celebrations, and other employee engagement activities.

• Provide support to employees and supervisors by responding to routine questions regarding Human Resources policies, procedures, and employment practices, referring complex matters to the Director of Human Resources as appropriate.
• Assist with employee relations matters, including investigations, documentation, and follow-up, while maintaining confidentiality and professionalism.
• Support initiatives that foster a respectful, diverse, equitable, inclusive, and positive workplace culture.
• Assist in supporting conflict resolution efforts and promoting effective communication between employees and supervisors.

• Assist employees with benefits enrollment, qualifying life event changes, and general questions regarding medical, dental, vision, retirement, life insurance, and other benefit programs.
• Assist the Director of Human Resources in coordinating the annual Open Enrollment process, including employee communications, enrollment materials, and benefit meetings.
• Support the administration of leave programs, including FMLA, ADA accommodations, workers' compensation, military leave, and other organizational leave policies by coordinating documentation, tracking leave, and maintaining confidential records.
• Coordinate with payroll, benefit providers, and the Director of Human Resources to ensure accurate benefit deductions, enrollment changes, and benefits administration.
• Assist with conducting benefit audits and reconciliations to help ensure accuracy, compliance, and timely resolution of discrepancies.

• Maintain accurate and confidential employee personnel files, HRIS records, and employment documentation in accordance with organizational policies and record retention requirements.
• Process and maintain personnel transactions, including new hires, transfers, promotions, compensation changes, and separations, ensuring timely and accurate documentation.
• Support the Director of Human Resources in maintaining compliance with federal, state, and local employment laws, organizational policies, and HR best practices.
• Maintain required labor law postings, personnel forms, and Human Resources documentation to support organizational compliance.
• Conduct routine personnel file audits and assist with HR compliance reviews to ensure accuracy, completeness, and regulatory compliance.
• Assist the Director of Human Resources with unemployment claims, employment verifications, internal and external audits, and required reporting.
• Support organizational compliance with licensing, grant, and regulatory requirements related to Human Resources by maintaining required documentation and assisting with compliance reviews.
• Coordinate onboarding and compliance for independent contractors and enrichment providers by collecting required documentation, including information forms, W-9s, background screening authorizations, and fingerprinting consent forms.
• Process contractor background screenings through First Advantage and coordinate fingerprint registration through the Department of Human Services and (IDHS)/IdentoGo. 

• Maintain accurate contractor compliance records, monitor active contractor status, and communicate clearance approvals to site supervisors prior to the start of services.
• Maintain complete and confidential personnel, volunteer, and independent contractor records in accordance with organizational policies and regulatory requirements.

• Support the Director of Human Resources in implementing initiatives that strengthen employee engagement, organizational culture, and employee retention.
• Assist in planning, coordinating, and executing staff meetings, employee engagement events, recognition programs, wellness initiatives, and other organizational activities.
• Promote and model the Boys & Girls Clubs of Lanier's mission, vision, and Core Values through daily interactions and Human Resources initiatives.
• Serve as a positive ambassador for the organization by fostering professionalism, collaboration, and exceptional customer service when interacting with employees, volunteers, and community partners.
• Occasionally spends times visiting clubs to learn what BGCL does in the after school and summer camp.

• Maintain the confidentiality and security of all employee, volunteer, contractor, and organizational information in accordance with Human Resources policies, procedures, and applicable regulations.
• Participate in organizational committees, cross-functional teams, and special projects to support Human Resources initiatives and organizational goals.
• Attend and actively participate in required staff meetings, trainings, professional development opportunities, and organizational events.
• Provide administrative and operational support to the Director of Human Resources and assist with additional Human Resources projects and responsibilities as assigned.
• All other duties as assigned. 

• Bachelor’s degree in human resources, Business Administration, Organizational Leadership, or a related field preferred. Equivalent combination of education, training, and relevant experience may be considered.

• Minimum of three (3) years of progressively responsible Human Resources experience or related administrative experience supporting HR functions.
• Experience supporting recruitment, onboarding, employee relations, benefits administration, HR compliance, and personnel record management.
• Experience working in a nonprofit, education, youth development, or service-oriented organization preferred.
• Experience with HRIS systems, applicant tracking systems (ATS), and electronic personnel record management systems.

• Working knowledge of federal and state employment laws, Human Resources practices, and organizational policies.

• Strong interpersonal and relationship-building skills with the ability to provide professional and responsive support to employees, supervisors, and leadership.
• Ability to maintain strict confidentiality, exercise sound judgment, and handle sensitive employee information with professionalism.
• Strong organizational skills with exceptional attention to detail and accuracy in recordkeeping and documentation.
• Ability to support employee relations matters through effective communication, documentation, and problem solving.
• Ability to prioritize multiple projects, meet deadlines, and adapt in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with the Director of Human Resources, leadership, and employees across the organization.
• Proficiency in Microsoft Office Suite, SharePoint, OneDrive, ADP Workforce Now, Docusign, VidCruiter, MyClubHub, and other applicant tracking systems.
• Ability to collect, organize, analyze, and prepare HR-related data and reports.
• Commitment to diversity, equity, inclusion, and belonging and supporting a workplace culture where all employees feel valued and respected.
• Passion for supporting employees, volunteers, and the mission of Boys & Girls Clubs of Lanier.  

• Ability to sit, stand, walk, bend, reach, and use hands and fingers to operate standard office equipment and technology for extended periods.
• Ability to communicate effectively through verbal and written communication, including in-person, telephone, and electronic communication.
• Ability to maintain, organize, review, and handle confidential employee, volunteer, contractor, and organizational records and documentation.
• Ability to occasionally lift and carry up to 25 pounds, including office supplies, files, equipment, and materials.
• Ability to travel between Club locations, schools, training sessions, and community events as needed to support Human Resources initiatives and organizational needs.
• Ability to operate standard office equipment, including computers, printers, scanners, telephones, and other workplace technology

      Work Environment