Project Manager

About the Role

We're looking for an organized, proactive Project Manager to oversee pneumatic tube system projects from internal handoff through installation, commissioning, customer acceptance, and financial closeout. In this role, you'll serve as the primary point of contact for customers while coordinating cross-functional teams to ensure projects are delivered safely, on schedule, within budget, and to the highest quality standards.

If you're a detail-oriented project leader who thrives on managing complex technical projects, solving problems before they become issues, and keeping customers informed every step of the way—we'd love to hear from you.

What You'll Own:

Project Planning & Execution

• Lead projects from internal handoff through installation, commissioning, customer acceptance, and closeout
• Review project scope, contracts, drawings, schedules, and customer expectations
• Develop and maintain project plans, budgets, schedules, and milestone timelines
• Coordinate labor, materials, subcontractors, equipment, and technical resources
• Adjust project plans as conditions change while maintaining customer commitments and contractual requirements

Financial & Budget Management

• Manage projects to approved budgets and profitability goals
• Monitor labor, subcontractor, material, travel, and equipment costs
• Maintain accurate cost forecasts and estimates to complete
• Identify financial risks and communicate concerns proactively
• Support timely billing, invoicing milestones, and project financial closeout

Scheduling & Resource Coordination

• Develop and maintain project schedules aligned with contractual milestones
• Coordinate internal teams, subcontractors, customers, and other trades
• Confirm site readiness prior to mobilization and commissioning
• Manage material deliveries and resource availability
• Identify schedule risks and implement recovery plans when needed

Customer & Stakeholder Communication

• Serve as the primary point of contact for assigned customers
• Communicate project progress, upcoming milestones, risks, and required actions
• Lead project meetings and document key decisions and action items
• Coordinate closely with Engineering, Sales, Finance, Warehouse, Service, and field teams
• Escalate significant project or customer issues as appropriate

Scope, Risk & Quality Management

• Manage project scope and ensure contractual requirements are maintained
• Identify, document, and coordinate change orders
• Proactively identify project risks and implement mitigation strategies
• Coordinate inspections, quality checks, commissioning, and corrective actions
• Ensure punch-list items and project deficiencies are resolved

Documentation & Project Closeout

• Maintain accurate project records, schedules, budgets, correspondence, and forecasts
• Track project documentation using company systems and project management tools
• Coordinate customer training, acceptance, warranty documentation, and final closeout
• Complete successful handoff from Project Management to Service
• Conduct project closeout reviews and document lessons learned

What We're Looking For

Required:

• Experience managing construction, installation, engineering, or technical service projects
• Strong knowledge of project planning, scheduling, budgeting, cost control, and risk management
• Ability to manage multiple projects and competing priorities
• Excellent written, verbal, organizational, and problem-solving skills
• Experience coordinating customers, subcontractors, field personnel, and internal teams
• Ability to read and interpret contracts, project specifications, drawings, and scopes of work
• Proficiency with Microsoft Office and project management software
• Ability to travel to customer and project sites as needed

Preferred:

• Bachelor's degree in Construction Management, Engineering, Business, or a related field
• PMP, CAPM, or other project management certification
• Experience with healthcare, industrial, construction, or material-handling projects
• Experience with Trimble Spectrum, Microsoft Planner, Power BI, or similar business systems
• Experience managing subcontractors and change-order processes

Compensation & Benefits

• Base Salary: $70,000 - $80,000
• Health insurance and retirement plans
• Opportunities for career growth within a global organization
• Training and development programs

Working Environment: In-office with approximately 20% travel, including nationwide and air travel as needed.

Physical Requirements: Ability to travel independently, visit customer and project sites, and sit, stand, walk, and use standard office equipment for extended periods.

**Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.