Executive Assistant

Job DetailsJob Location: Headquarters - Gainesville, FL 32606Position Type: Full TimeEducation Level: 2 Year DegreeSalary Range: $21.63 - $24.04 HourlyJob Shift: DayThe Executive Assistant serves as a strategic partner to the President/CEO and the Executive Leadership Team and plays a central role in advancing organizational alignment and operational effectiveness. This position is responsible for: Providing high-level executive support to the CEO and the Executive Leadership Team. Supporting executive leadership coordination and agency-wide initiatives. Overseeing special projects that strengthen organizational culture and operational alignment. The role requires exceptional judgment, discretion, initiative, and the ability to manage complex priorities in a fast-paced environment. This position may involve acquiring, accessing, using, and safeguarding Protected Health Information in accordance with applicable law and agency policies. ESSENTIAL JOB FUNCTIONS Executive Support to the President & CEO Strategic Executive Partnership Serve as a trusted advisor and strategic thought partner to the CEO. Proactively manage the CEO’s priorities, ensuring alignment with strategic goals. Anticipate needs and provide forward-looking support to enhance executive effectiveness. Track and monitor key initiatives, deadlines, and executive deliverables. Prepare briefing materials, executive summaries, reports, and presentations. Executive Operations & Administrative Leadership Manage an extremely active and dynamic calendar with strategic prioritization. Coordinate complex meetings, travel, itineraries, and logistics. Screen and prioritize correspondence, drafting responses when appropriate. Research and analyze issues presented to the CEO and recommend action steps. Prepare confidential correspondence, reports, and communications. Reconcile corporate credit card expenses and prepare monthly expense reports. Maintain confidentiality and professionalism at all times. Perform other related duties as assigned. Executive Leadership Team Coordination Provide administrative support to the five members of the Executive Leadership Team as needed. Coordinate Executive Leadership Team meetings and retreats. Develop agendas in partnership with the CEO. Attend meetings as needed and document action items and follow-up responsibilities. Monitor progress on executive team commitments and cross-department initiatives. Event & Initiative Support Assist in planning agency-wide meetings, leadership retreats, and staff engagement events. Coordinate logistics including facilities, vendors, communications, and budgets. Develop internal communications materials to support agency campaigns and events. QualificationsEducation & Experience Associate’s degree in related field required; bachelor’s degree preferred. Three (3) to five (5) years of executive-level administrative experience. Experience in internal communications, organizational development, or corporate communications strongly preferred. Experience supporting senior executives in complex organizations preferred. Possession of a valid, State of Florida driver’s license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.