Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy-efficient solutions to commercial, industrial, and institutional clients.

Why Boland:

Named "Best Place to Work" by Washington Business Journal 19 times
Industry leader in advanced HVAC technology
Strong culture of training, growth, and support

Project Administrator: Responsible for supporting the Sales Team and accomplishing project administrative and fulfillment responsibilities.

Job Type: Full-time

Workplace Type: Hybrid, Flex for your day, 3 days per week in person

*Required to be in the office 4 days a week during the training period.

Office Location: Gaithersburg, MD

FLSA Status: Exempt

What you will do:

General administrative functions to support the sales team
Coordinate and communicate between project teams, clients, vendors, and other departments
Track project milestones and deliverables, ensuring they meet deadlines
Maintain and update project records, files, and databases
Assist with the tracking of project budgets and expenses (billing, claims, etc.)
Procuring all necessary items to support the fulfillment process
Organizing and releasing all equipment to the factory for production
Issuing purchase orders for vendor items, approving invoices for payment, and filing necessary claims for unplanned costs
Process documents for service claims, sales allowances, retrofit, and labor warranty
Cultivate and maintain a good rapport with clients as well as members of other departments
Manage receipt and distribution of Installation, Operation, and Maintenance manuals (IOMs)
Other duties as assigned

What we're looking for:

Bachelor's degree or equivalent combination of education and experience
Must have a minimum of 1 - 3 years of client service and administrative experience
Construction industry and 3 years of sales support experience are preferred
Proficient in MS Office (Word, Excel, Adobe, Outlook)
Professional, resilient, objective, punctual, dependable, flexible, works well unsupervised
Able to multitask, problem solver, deadline oriented, team player, organized, good math skills

Physical Requirements:

Sitting and able to work in front of a computer for extended periods of time
Ability to work in standard office environment

We offer:

Excellent pay and benefits
Great and supportive work environment
Professional training and growth
Generous educational assistance program
Recognition and outstanding co-workers!

If you are interested in joining the Boland team, please apply through the company website: www.boland.com/careers

We want to hear from you!

Boland is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We comply with applicable federal laws, including Section 503 of the Rehabilitation Act and VEVRAA.

Learn more about this Employer on their Career Site