Senior Business Coordinator - Ophthalmology

Minimum Qualifications:

Bachelor's degree or equivalent and 2 years of office-related experience.

 

Job Description:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on one's own initiative in providing process management of financial, human resource, and administrative support functions.

Job Duties:
(Financial-related tasks) 

• Maintains the financial stability of Process through effective and accurate inventory control and cost analysis. 
•  Compiles and prepares detailed financial, statistical, and annual reports for Process/Department. 
•  Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues. 
• Conducts cost studies and monitors the Process’s charge structure/billing system. 
•  Monitors the Process’ accounts receivable and posting of revenues. 
•  Analyzes financial data and initiates appropriate action when necessary. 
•  Develops and maintains annual accounting and budget reports. 
• Identifies variances in expenditures and makes recommendations for resolution. 
• Participates in Process budget discussions and develops Process budgets. 
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader. 

•  Trains others in financial duties and responsibilities.
   

   

  (HR related tasks) 

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures. 
• Facilitates the development of process/area policies & procedures, ensuring compliance with applicable rules and regulations. 

•  Serves as departmental liaison with Human Resources regarding employee disciplinary and grievance issues.
   

   

  (Customer Service) 

   

•  Works with customers to provide improved reports. 
• Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary. 
• Responsible for administrative support tasks at the executive level. 
•  Ensure smooth and seamless service in the executive office, managing day-to-day activities. 
• Ability to think independently and make decisions as necessary. 

• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.
   

   

  (Miscellaneous) 

   

•  Stays current with applicable policies, procedures, rules, and regulations 
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs. 
•  Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation. 
•  Assists in Process projects by coordinating activities, maintaining records, and reporting on status. 
•  Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction. 
• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills. 
• Adheres to internal controls and reporting structure. 
• Responsible for ordering and distributing supplies 
•  Performs related duties as required.
   

Salary Range:

Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.