Terminal Rail Coordinator/Analyst

Description

Responsibilities

• Creates and manages daily rail schedules while maintaining accurate control records, including Commtrac and CDCV, to ensure real-time alignment with yard activity.
• Monitors rail movements and updates scheduling systems in real time to support safe and efficient rail execution.
• Verifies waybill numbers, release references, and required movement details to ensure accuracy before processing rail movements.
• Holds rail movements when required documentation or release authority is incomplete to ensure compliance.
• The role prepares, maintains, and closes required paperwork for liquid inbound, dry inbound, and dry outbound rail operations.
• Ensures that all rail paperwork and records are completed accurately and filed appropriately.
• The role maintains organized, retrievable, and audit-ready operational documentation across all rail activities.
• Monitors current and upcoming rail operations to identify delays, mismatches, and readiness issues early.
• The role escalates operational concerns when necessary to support decision-making and maintain efficient yard flow.
• Provides clear and effective shift handoffs by documenting open items, schedule status, and outstanding issues to ensure continuity.

Expectations

• Maintain a strong working knowledge of rail scheduling, terminal coordination, waybilling requirements, and documentation processes.
• The role requires a high level of attention to detail to ensure schedules, waybilling information, and documentation are accurate and complete.
• Communicate effectively with Operations, supervisors, carriers, and other stakeholders to provide timely updates.
• The role requires proactive problem-solving to identify issues early, resolve discrepancies, and follow through until completion.
• Must maintain organization across multiple systems and records while ensuring documentation remains orderly and compliant.
• The role requires adaptability to changing schedules, priorities, and operational demands while maintaining accuracy and consistency.
• Support smooth rail execution by maintaining situational awareness and contributing to coordinated operations across shifts.
• Ensure that shift transitions are seamless by clearly documenting and communicating all relevant operational information.

Qualifications / Education Requirements 

• Strong understanding of rail scheduling, terminal operations, and documentation workflows.
• Possess high attention to detail with the ability to verify information and maintain accurate records across multiple systems.
• Professional communication skills to collaborate with cross-functional teams and external stakeholders.
• Exhibit intelligent problem-solving abilities to identify, investigate, and resolve operational issues.
• Clear and concise organizational skills with the ability to manage multiple priorities and maintain documentation control.
• Demonstrate the ability to adapt to a fast-paced, dynamic work environment with shifting priorities.
• A high school diploma or equivalent is required.
• Degree in Logistics, Supply Chain Management, Operations Management, Business Administration, or a related field preferred, or equivalent experience in rail, terminal, or logistics operations.
• 3+ years of prior experience in rail, logistics, or terminal operations is preferred.

Physical Demands

• The ability to sit or stand for extended periods while working with computer systems and operational tools.
• The position may require walking within terminal or yard environments to support operational awareness and coordination.
• Ability to lift up to 25 pounds