Administrative Assistant

Looking for an enthusiastic Administrative Assistant – for fast-paced, professional environment.   A hardworking individual with a strong desire to succeed.

Must possess excellent customer service, communication, and time management skills, with a good working knowledge of various computer applications including but not limited to Microsoft Excel.  Must possess the ability to collaborate with team members, multitask with strong follow-up, and be detail oriented.   

Essential Skills & Responsibilities:

• Polite and professional communication, written and verbal.
• Receive/process high volume of phone/email requests efficiently and accurately.
• Answering, screening and directing phone calls, responding to emails and managing correspondence
• Opening Mail - Drafting, editing and formatting documents, reports and presentations
•  Maintaining physical and electronic filing systems, scanning, photocopying, and handling incoming/outgoing mail.
• Independent worker able to multitask, prioritizing properly to meet deadlines
• Team player collaborating on, and contributing to, departmental goals.
• Must be able to manage daily office operations by handling scheduling, correspondence, filing and data entry
• Participate in writing, editing, and maintaining reports and instructional documents
• Ordering and maintaining office supplies
• Scheduling and Calendar Management - Coordinating Meetings, managing calendars for individuals or teams, and booking appointments
• Travel Arrangements - coordinating logistics, including booking flights hotels and transportation
• Assisting with the planning and setup of Company events or meetings
• Maintaining databases, processing invoices and updated electronic records
• Must be able to provide administrative support to the Executive and  Sales Management Team and Departments with various clerical tasks to ensure efficient workflow
• Processing or entering expenses
• Ability to learn new tasks quickly
• Knowledge of computer applications, primarily MS Office
  1. Excel – with strong knowledge of formulaic calculations
  2. Word
  3. Outlook
  4. Powerpoint
  5. Access
  6. Google Drive 
  7. Office Communication Tools
  8. Ring Central
• In addition to the above you will be responsible for duties that might be requested of you that is tailored to the needs of the team or individual that you assist
• Must be able to pass a drug test

Benefits - In addition to highly competitive wages, full-time employees enjoy a very robust benefits package, including:

• Generous company contribution for the employee as well as qualified spouse and dependents insurance for: Medical, Dental, Vision, Life insurance and Long-term disability insurance.

• Paid Vacation, Paid Holidays, Sick Time and Flex time. 

• 401-K with partial company match.

• Profit Sharing

• Earn while you learn with free enrollment into the Blue Hawk University, the industry's premier online-based training academy, offering hundreds of beneficial courses for your general knowledge and continuing education.