Executive Assistant- Learning & Development

About the Position

Power Design is seeking a highly organized, proactive Executive Assistant to support the Vice President of Learning & Development. This role is more than administrative—it’s a strategic partnership that helps drive priorities, streamline operations, and ensure our Learning & Development initiatives run seamlessly.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, detail-obsessed, tech-savvy, and enjoys working behind the scenes to make a big impact across a growing organization.

Position Responsibilities

• Manage and prioritize a complex executive calendar, coordinating meetings, travel, and commitments aligned with business priorities.
• Prepare agendas, presentations, and briefing materials for leadership meetings and strategic initiatives.
• Coordinate logistics for training programs, workshops, leadership sessions, and team events.
• Track project timelines, deliverables, and follow-ups across Learning & Development initiatives.
• Support budget tracking, vendor coordination, and invoice processing.
• Maintain organized systems for documentation, reporting, and knowledge management.
• Draft, edit, and format communications, presentations, and reports.
• Serve as a key liaison between the VP, L&D team, and cross-functional partners.
• Assist with collecting and preparing data for reports, dashboards, and leadership updates.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve processes and enhance operational efficiency.

Here’s What We’re Looking For

• 5+ years of experience supporting senior leaders in an executive or administrative capacity, preferably in HR, L&D, or a people-centric function.
• Associate’s level degree or higher required
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills with a polished, professional presence.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word), Teams, and collaboration tools.
• Ability to anticipate needs, think ahead, and solve problems independently.
• High level of discretion and integrity when handling sensitive information.

• A collaborative mindset and passion for supporting people and teams.
• Familiarity with SharePoint, LMS platforms, project tracking tools, or reporting dashboards is a plus
• Demonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth.

Benefits and Perks

• Competitive salaries offered
• Flexible work options available to support work-life balance
• Cutting-edge headquarters with an on-campus café, game room with golf simulator, electric scooters, lake with running path, and training facility
• Free access to on-campus fitness center, featuring group fitness classes, personal training sessions, nutritional programs, and state-of-the-art equipment
• Comprehensive benefits packages available, including medical, dental, vision, life, and pet insurance, as well as Flexible Spending Accounts (FSA) options, short and long-term disability plans, and 401(k) with company matching available
• Generous leave benefits, including paid parental leave, paid time off, and company holidays
• Discounts on a variety of services, mental and physical wellness resources, free Care.com membership, and other perks given to all Power Design team members
• Exciting, award-winning workplace culture focused on employee appreciation, recognition, and fun
• Tobacco-free campus

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some of our benefits…

Power Design has national health and dental plans, and we also offer life insurance and short and long term disability plans. You’ll receive paid vacations and holidays as well as national discount programs for everything from movie tickets to flowers, rental cars, phones and vehicles! We also offer a 401(k) retirement plan as well as incentive and recognition programs. Relocation opportunities may also be available!