Construction Project Manager

PRIME DIRECTIVE: To manage all aspects of hotel renovation or new construction projects from start to finish.

Essential Functions:

• Direct and manage project development from beginning to end.

• Organize and oversee construction procedures and ensure they are completed in a timely and efficient manner. 

• Work with owner and designer/architect to develop scope of work and design documents based on brand property improvement and/or new construction plans, and field conditions.

• Define project scope and deliverables that support business goals in collaboration with executive management. 

• Draft and submit budget proposals and recommend subsequent budget changes where necessary. Gain preauthorization for any cost outside of the normal scope of work.

• Organize, schedule, and lead pre-construction meetings for upcoming projects.

• Prepare RFP documents for bid solicitation from contractors and sub-contractors.

• Perform material and FF&E take offs for procurement department purchasing.

• For renovations, prepare project schedule/timelines considering property available room counts, contractor availability/capability and materials and FF&E delivery schedules.

• Interact with property management and contractor’s superintendent to maintain project schedule and budget from start to completion of projects.

• Ensure all projects are delivered on time according to requirements and without exceeding budget. 

• Plan all construction operations and schedule intermediate phases to ensure deadlines will be met. 

• Track project milestones and deliverables

• Identify and manage project dependencies and critical path.

• Assure you all building fire and safety codes are met according to local ordinances and Brand Requirements.

• Determine needed resources from start to finish with attention to budgetary limitations. 

• Physically review the construction site and determine compliancy to plans.

• Issue status reports to the project team, analyze results, and troubleshoot problem areas. 

• Proactively manage changes in project scope, identify potential crises, and devise contingency plans.

• Once change orders are approved, ensure they are completed property and keep track of progress.

• Define project success criteria and disseminate them to involved parties throughout project life cycle. 

• Review construction draw request with the contractor. Confirm all items are in place and there are not outstanding liens prior to releasing funds.  

• Review As Built redline drawings. Make sure the contractor is keeping proper records for the close out process.

• Coach, mentor, motivate and supervise project team members and subcontractors, and influence them to take positive action and accountability for their assigned work.

• Maintain positive relationships with contractors and property management.

• Function as intermediary between field personnel and architect/designer in the resolution of project issues via management of the RFI process.

• Review Special Inspection Reports to assure the contractors have no NCL’s (non-compliancy log)

• Facilitate project logistics at property for materials receiving/handling and timely disposal of project wastes and recycled materials.

• Perform project punch inspections, when necessary, oversee change order process and manage other project accounting functions. 

• Coordinate with local jurisdiction inspectors and utility company representatives to obtain permits/licenses and ensure compliance with all codes and requirements.

• Work with the General Contractor to obtain all final inspections and a CO is issued.

• Build, develop, and grow business relationships vital to the success of the project. 

• Receive and review all project manuals and warranties from the General Contractor. Create an Operations Manual for the Maintenance Department. Create a Source Binder for the GM at the property. Supply a copy to the corporate office.

• Post Opening – work with the General Contractor to bring ALL outstanding items to closure.

• Conduct project “lessons learned” meetings and create a recommendations report in order to identify successful and unsuccessful project elements.

• Develop best practices/SOPs and tools for project execution and management.

• Other duties as assigned.

Brand Knowledge & Adherence

• Passes the Brand(s) initiated Quality Assurance inspections. Provides Corrective Actions

for any deficiencies and/or corrective actions.

• Maintains knowledge of product and service quality standards for the Brand(s).

• Ensures adherence to Brand(s) standards.

Safety & Service Leadership

• Wear the proper safety gear and practice safe working habits in conjunction with local ordinance. Ensure the GC is doing the same.

• Responsible for the administration of the company's life safety programs.