Accounts Payable Accountant

Role Summary

The Accounts Payable Accountant is responsible for managing the full-cycle accounts payable process while ensuring the timely and accurate processing of vendor invoices, payments, and expense reporting. This role works closely with Operations, Project Managers, Purchasing, and Accounting to maintain strong vendor relationships, support accurate job costing, and ensure financial records are complete and compliant.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Code invoices to the appropriate general ledger accounts and job cost codes.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and investigate invoice discrepancies.
• Maintain vendor records, including W-9s, payment terms, and contact information.
• Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Support project accounting by ensuring expenses are accurately allocated to jobs.
• Review employee expense reports for policy compliance and proper documentation.
• Assist with annual 1099 preparation and reporting.
• Maintain organized electronic and physical AP documentation.
• Support internal and external audits by providing requested documentation.

Qualifications

• Approximately 5 years of accounts payable or general accounting experience.
• Construction, manufacturing, distribution, or project-based accounting experience preferred.
• Strong understanding of accounting principles and accounts payable best practices.
• Experience with ERP/accounting software (Vista, Sage, Foundation, Microsoft Dynamics, or similar preferred).
• Intermediate to advanced Microsoft Excel skills.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong communication and problem-solving abilities.
• High level of integrity and ability to maintain confidentiality.

Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.