Billing Coordinator

Billing Coordinator
Los Angeles, CA

Position Summary

East End Studios is seeking an experienced Billing Coordinator to oversee billing administration, accounts receivable, collections, purchase order management, and financial reporting for its Los Angeles studio portfolio.

This position serves as the primary billing resource for studio operations and is responsible for ensuring all client invoices, purchase orders, billing records, collections activities, and financial reports are processed accurately and timely. The Billing Coordinator works closely with Accounting, Sales, Legal, and Operations to ensure contract terms are properly reflected in billing and revenue tracking.
This role is strictly financial and administrative in nature and does not oversee studio operations, facility management, production scheduling, project management, payroll, or human resources functions.

Essential Duties & Responsibilities

Client Billing & Invoicing
• Generate and distribute client invoices based on approved contracts, billing schedules, and completed services.
• Review billing documentation to ensure accuracy and compliance with contract terms.
• Process invoice adjustments, credits, and billing corrections as needed.
• Maintain organized billing records and supporting documentation.

Accounts Receivable & Collections
• Monitor accounts receivable aging reports.
• Follow up on outstanding invoices and past-due balances.
• Communicate with clients regarding payment status and billing inquiries.
• Escalate delinquent accounts when appropriate.
• Assist in maintaining healthy cash flow through proactive collections efforts.

Purchase Order Administration
• Create and track purchase orders for approved vendors and project-related expenses.
• Ensure supporting documentation is properly maintained.
• Coordinate with Accounting regarding invoice matching and payment processing.

Reconciliations & Reporting
• Reconcile billing records against contracts, purchase orders, and payment records.
• Assist with month-end and quarter-end financial close activities.  Prepare accounts receivable aging reports and collections updates.
• Generate financial summaries and billing reports for management review.
• Support accrual reporting and revenue tracking activities.

Cross-Department Coordination
• Work with Accounting, Sales, Legal, and Operations teams to obtain billing information and contract documentation.
• Ensure financial terms are accurately reflected in billing records.
• Communicate billing-related issues requiring clarification or correction.

Qualifications

Education
• Bachelor’s degree required.
• Degree in Accounting, Finance, Business Administration, Economics, Mathematics, or related field preferred.
• Strong aptitude for quantitative reasoning and mathematical problem solving.

Experience
• 2–3 years of experience in billing, accounts receivable, project accounting, or financial administration.
• Experience in a studio, entertainment, production, or project-based environment preferred.
• RTPro and Studio Hero experience strongly preferred.

Technical Skills
• Advanced Microsoft Excel skills required.
• Proficiency with Microsoft Office Suite.
• Experience with billing software, ERP systems, and accounting platforms.
• Strong reporting and data analysis capabilities.

Core Competencies
• Exceptional attention to detail.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines simultaneously.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.