Executive Administrative Assistant

About the Role

We are seeking a highly organized, proactive, and polished Executive Administrative Assistant to support day to day office operations while providing executive level administrative support. This role is a blend of front desk presence, operational coordination, and direct support to senior leadership. The ideal candidate is detail oriented, resourceful, and confident communicating across all levels of the organization.

What You’ll Do

Executive & Administrative Support

• Manage and maintain calendars for senior leadership, including scheduling meetings, coordinating availability, and handling time sensitive requests
• Execute tasks and requests directly from the President and leadership team with accuracy and discretion
• Track, manage, and follow up on tasks and projects across multiple stakeholders using Notion or similar tools
• Maintain organized records, documents, and task boards with strong attention to detail

Office & Operations Management

• Oversee day to day office operations, ensuring a clean, organized, and efficient work environment
• Monitor and order office supplies; assist with maintaining office equipment
• Support internal coordination across departments to ensure smooth communication and workflow
• Assist with event setup, office initiatives, and occasional holiday decor

Front Desk & Communication

• Serve as the first point of contact for visitors, providing a professional and welcoming experience
• Answer, screen, and route incoming calls; manage general inquiries via phone, email, and in person
• Handle mail, packages, and deliveries

Coordination & Support

• Book meeting rooms, travel, and resources as needed
• Assist with data entry, filing, and general administrative tasks
• Proactively identify and communicate issues, delays, or blockers
• This role may include additional duties as assigned to support business needs and leadership priorities.

Qualifications

• Experience in administrative, office management, or front desk roles
• Strong proficiency in Notion or similar task/project management tools
• Proven ability to manage multiple priorities and follow tasks through to completion
• Experience supporting senior leaders or executives is preferred
• Excellent written and verbal communication skills; confident interacting with leadership
• Highly organized, detail oriented, and proactive
• Professional, discreet, and able to handle confidential information
• Adaptable and comfortable in a fast pace, evolving environment

Key Traits for Success

• Strong sense of ownership and follow through
• Polished, professional presence
• Assertive and confident communicator
• Positive attitude and team-first mindset

Benefits / Perks

We believe in recognizing and rewarding our employees for a job well done. We offer growth potential for motivated individuals, competitive compensation, and a comprehensive benefits package, including:

• Medical, Dental, Vision, Life Insurance
• 401K Retirement Plan
• Paid Vacation Time
• Paid Holidays
• and More!