Overview: The Human Resources Specialist is responsible for the accurate and timely processing of weekly payroll for union and non-union employees, while maintaining payroll records and employee files. This role also provides primary support for workers’ compensation administration, ensuring timely reporting, documentation and coordination of claims. Pay commensurate with experience.

*This is an in-office position, remote work will not be considered*

Key Responsibilities:

Payroll

Process weekly payroll for union and non-union employees, including employee changes, incentives and bonuses
Review and verify timecards, ensuring accuracy and resolving discrepancies
Manage timekeeping system updates and data imports
Process wage garnishments, liens and child support orders
Audit payroll reports to ensure accuracy and proper balancing
Maintain payroll data within the AS400 system
Issue manual checks when required
Maintain benefit accruals

Workers’ Compensation Administration

Serve as the primary point of contact for all workers’ compensation matters
Promptly report workplace injuries to the insurance carrier
Manage and track claims, ensuring proper documentation and follow-up
Process required forms (e.g., C-11, C-240, medical documentation and any other related paperwork)
Coordinate with employees, managers, medical providers and insurance representatives
Maintain organized and compliant workers’ compensation files

Employee Records & Compliance

Maintain accurate and confidential employee and payroll records in HRIS and AS400
Maintain and administer union associate seniority records in accordance with the Collective Bargaining Agreement (CBA)
Track union employee attendance in accordance with the CBA
Process employment verifications (current and former employees)
Respond to and verify unemployment claims in a timely manner

Reporting & Support

Process and report union pension hours, monthly dues and other required contributions, ensuring accuracy and compliance with the CBA
Prepare and provide monthly safety data to the Health & Safety and Site Security Manager
Prepare and provide weekly/biweekly reports to the Accounting Department
Support audits and internal reporting as needed
Perform other related duties as assigned

Minimum Qualifications:

2-5 years prior payroll processing experience required
Experience with ADP Workforce Now strongly preferred
Proficiency in Microsoft Office Suite, particularly Excel
Strong attention to detail, accuracy, and organizational skills
Ability to handle confidential information with discretion
Effective communication and problem-solving skills

Preferred Qualifications:

Experience working in a union environment
Knowledge of workers’ compensation processes and regulations
Familiarity with AS400 systems

Learn more about this Employer on their Career Site