POSITION SUMMARY

The Staff Accountant supports the day-to-day financial operations of the organization by performing core accounting functions and helping ensure the accuracy and timeliness of financial records. This role is responsible for routine general ledger activity, supporting the monthly close process, assisting with accounts receivable and accounts payable functions, and maintaining proper documentation in accordance with company policies and accounting standards. The Staff Accountant works closely with finance leadership and other departments to support reliable financial reporting and ongoing process improvement.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to, the following.

Billing and Accounts Receivable

Review AR aging prepared by AR clerks, assess collection risk, and resolve escalated customer disputes that clerks cannot close.
Reconcile the AR subledger to the general ledger by entity and investigate discrepancies.

Accounts Payable and Payroll

Review vendor invoice coding and approval exceptions flagged by Intacct AP automation, and approve payment batches processed by the AP clerk.
Reconcile the AP subledger to the general ledger by entity, and resolve discrepancies between payment activity and bill status in Intacct.
Verify payroll postings imported from ADP into Sage Intacct for accuracy, and prepare journal entries for payroll accruals and other payroll related transactions.

General Ledger, Close, and Reconciliations

Prepare and post journal entries and complete bank reconciliations for assigned entities on a monthly basis.
Own assigned month end close deliverables, including schedules, reconciliations, and supporting documentation, delivered on the close calendar.
Own the accuracy and completeness of all data postings, imports, and reporting entered into Sage Intacct.

Multi Entity Accounting

Record and reconcile intercompany transactions across the organization's operating entities, ensuring intercompany balances net to zero.

Critical Accounting Schedules

Maintain critical accounting schedules, including depreciation schedules, company allocations, work in process (WIP) schedules, and benefit cost schedules.

Cash and Forecasting

Provide daily oversight of cash balances across bank accounts and entities, flagging shortfalls or unusual activity.
Maintain working capital reports, tracking cash, accounts receivable, accounts payable, and credit facility balances by entity.
Support short term cash forecasting with accurate, timely data.

Budgeting and Analysis

Provide budget information and supporting data as requested by finance leadership.

Internal Controls and Compliance

Maintain audit ready support, and respond to internal review requests with accurate, timely documentation.
Assist or lead monthly Sales Tax processing across applicable entities.

Systems and Process Improvement

Identify inefficiencies in current workflows and contribute to Sage Intacct reporting and process improvements.

Policy and Other Duties

Apply company financial policy and GAAP consistently; escalate exceptions rather than resolve them independently.
Perform other accounting and finance related duties as assigned to support the overall needs of the organization.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

Bachelor's degree in accounting or finance from an accredited university.
Three or more years of relevant accounting experience preferred.
CPA or CMA preferred but not required.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines in a growing environment.
Solid analytical and problem-solving skills.
Effective communication skills and the ability to work across departments.
Supportive of change and process improvement, willing to offer suggestions and feedback, and comfortable taking ownership of assigned responsibilities.
Proficiency in Sage Intacct for financial accounting management and reporting.
Proficiency with Microsoft 365 applications, including Excel and Word.
Ability to process sales tax filings; experience with sales tax automation tools is a plus.
Openness to adopting new technology platforms; the organization will be implementing Avalara for sales tax automation and a new expense reporting platform within the next year. Exposure to automation or modern financial tools, including AI, is a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. There may be occasional overnight travel required to different company locations.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

NOTICE TO THIRD PARTY AGENCIES

IES Safety, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of IES Safety, LLC. IES reserves the right to hire the candidate without reservation, and no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

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