Purchasing and Inventory Coordinator

Position Summary: 

Support the Purchasing & Inventory Manager by coordinating purchasing activities, maintaining inventory accuracy, and ensuring timely availability of materials required for manufacturing operations. Serve as the primary departmental backup for purchasing and inventory activities while coordinating purchasing transactions, cycle counts, ERP data integrity, and day-to-day material control.

Core Roles: 

• Purchasing & Inventory Support
• Inventory Accuracy & Material Control
• ERP Data Integrity
• Material Availability
• Departmental Backup

Essential Job Functions: 

• Process and issue purchase orders based on workload and department priorities.
• Perform routine vendor follow-up and communicate delivery status.
• Administer the cycle count program and investigate inventory discrepancies.
• Research inventory discrepancies and prepare documentation for manager approval of adjustments.
• Maintain accurate ERP purchasing and inventory transactions.
• Prepare inventory and purchasing reports.
• Monitor inventory levels and communicate shortages or excess inventory.
• Support warehouse receiving and inventory control activities.
• Serve as the primary backup for the Purchasing & Inventory Manager during absences.
• Identify opportunities for purchasing and inventory process improvements.
• Other duties as assigned.

Measures of Success:

• Inventory accuracy meets company targets.
• Cycle counts completed accurately and on schedule.
• Purchase orders processed accurately and timely.
• ERP transactions completed accurately.
• Inventory discrepancies researched and resolved promptly.
• Material shortages resulting from purchasing or inventory errors minimized.

Basic Qualifications:

• Two or more years of purchasing, inventory, warehouse, or manufacturing support experience.
• ERP and Microsoft Excel proficiency.
• Strong organizational and communication skills.

Preferred Qualifications:

• Associate degree or equivalent experience.
• Manufacturing purchasing and inventory control experience.