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Functional Title: Regional Supply Coordinator
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: Region 3 Administration
Posting Number: 16741
Closing Date: 08/10/2026
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Range: $2,953.25 - $3,659.50
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 30%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: GRAND PRAIRIE
Job Location Address: 801 S STATE HIGHWAY 161
Other Locations:
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
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Under the supervision of the Regional Business Services Manager, the Regional Supply Coordinator oversees all regional supply orders which includes shipping and receiving functions, tracking, scheduling pick-up and delivery of supplies. The coordinator maintains stock items and coordinates the distribution and tracking of all supplies to and from field offices. The specialist may also assist with surplus property management/disposal. Works under limited supervision, with considerable latitude for use of initiative and independent judgment. Able to work in various environments outside and inside.

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Orders supplies to ensure an adequate stock is available at the warehouse at all times. Reviews and monitors the supply stock to ensure that the area is maintained in a neat, secure, and well organized manner to prevent loss of supplies or damage to products. (25%)

Assists with the distribution and delivery of supplies to facilities by assigning tasks via CAFM and tracking delivery of all items.

(15%)

Responds to inquiries regarding Regional supply requests, and conducts follow-up to gain status on requisitions for all Regional purchases. (15%)

Assists with receipt of deliveries to ensure completeness and that condition of goods is acceptable. Returns damaged goods and/or resolves discrepencies. (15%)

Provides administrative support to Business and Financial Managers and other RAS staff as needed or directed. (10%)

Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding supples, inventory, and/or Regional RAS operations. (10%)

May assist with the annual physical inventory and ensures that discrepancies are appropriately resolved or handled. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete or damaged property. (10%)

Registrations,

Licensure

Requirements or

Certifications:

Valid Class C Texas Driver’s License.

Knowledge Skills Abilities

Knowledge of inventory and receiving procedures.

Knowledge of safety and security procedures

Knowledge of standard supply stocking procedures.

Knowledge of agency policies and procedures and ability to interpret them.

Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.

Skill in organizing and prioritizing workload.

Skill in managing multiple priorities.

Skill in coordinating the work of others.

Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contacts.

Ability to integrate rules, policies, and/or practices guiding the performance of an activity.

Ability to communicate effectively orally and in writing.

Ability to work irregular hours and overtime.

Ability to work independently.

Ability to prepare concise reports.

Ability to lift, pull, push and carry 50 lbs.

Ability to travel locally and across the state which may include overnight stays

Intial Screening Criteria:

High School diploma or GED is required. Knowledge of modern office practices, procedures and office machines/equipment. Experience in computer usage such as Microsoft Office. Ability to communicate effectively in writing as demonstrated in the application. Experience in performing administrative work and warehouse tasks

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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