Administrative Assistant

Forest View Hospital, located just seven miles southeast of downtown Grand Rapids, Michigan, is a private 108 bed psychiatric facility that serves children, adolescents and adults. We are licensed by the State of Michigan, fully accredited by The Joint Commission and we bring more than 45 years of experience to the evaluation, diagnosis and treatment of a wide range of behavioral health problems. As a part of our continued success and growth, we are seeking qualified applicants for our Administrative Assistant position.

The Administrative Assistant provides support and assistance to the Chief Nursing Office (CNO) and all other members of the Nursing Leadership Team such as the Assistant Cheif of Nursing (ACNO), The Infection Control Nurse, the Nurse Educator and the Managers, and Supervisors with the department’s administrative activities. Coordinates various administrative processes and projects. This position provides the full range of administrative support activities for the nursing department.

Essential Job Responsibilities:

• Answer/return phone calls for CNO and ACNO, manage mail and correspondence as needed.

• Collects, reviews, and analyzes data, prepares reports and other presentation materials.

• Distributes reports and other communications as needed and required.

• Works with clinical shift supervisors to coordinate staffing needs for the Hospital,

  adjusting staffing for census increases/decreases and patient acuity/needs.

• Maintains files, electronic data, and archives records consistent with the hospitals retention policy.

  • Team reports.

  • Assignment sheets.

  • Miscellaneous nursing department forms.

• Schedules and coordinates meetings and other group meetings/activities as needed, including meeting minutes.
• Purchases medical and office supplies consistent with hospital policy, ensuring necessary supplies are always maintained
  • Furniture
  • Medical equipment for hospital
  • Patient care items
  • Miscellaneous nursing department forms and supplies.
• Manage medical equipment in nursing department, requesting service / inspections as needed.
• Ensure employee hours are allocated to correct department/cost center.
• Process time punch corrections for staff ensuring accurate time record and pay.
• Track absences of nursing staff.
• Provides updates to Director/supervisor when attendance concerns are identified, intervene directly with staff as directed.
• Prepare corrective action documentation regarding absences, tardies, no call/no shows, refusals of mandations, personal conduct and other policy violations.
• Conduct Interviews and recommendation of hire for new MHW candidates as needed and required.
• Assist in the coordination of department new hire orientation as needed.
• Assist in coordination of new employee performance evaluations.
• Assist the Infection Control RN in the coordination and management of vaccine clinics, special projects and other regulatory reporting requirements as needed.
• Acts as the liaison between Nursing Admin, HR, and Nursing department employees.
• Special projects and other duties as assigned.

Benefit Highlights:

• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Generous Paid Time Off (PTO) of 6.46 hours biweekly accrued 
• Basic Life Insurance of 1x your salary
• Short-Term Disability (STD) and Long-Term Disability (LTD)
• Student Loan Reimbursement Program (Up to $200 per month)
• Tuition Reimbursement
• Loan Forgiveness Program
• Pet Insurance and much more

Hours: The hours for this position are Monday-Friday, Day Shift. 

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $14.3 billion in 2023. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 96,700 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

Education and Qualifications:

1. High School Diploma Required, associate degree preferred or an equivalent combination of education and general office experience.

2. Previous experience in a health care environment preferred.

3. Previous experience using time keeping and scheduling software.

4. Knowledge of general office equipment required.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries.  During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement.  We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.