Project Coordinator (Entry-Level)

The Project Coordinator supports the successful delivery of signage projects by assisting with coordination, communication, and administrative tasks throughout the project lifecycle. This is an excellent opportunity for someone early in their career who is organized, detail-oriented, and interested in learning project coordination within a fast-paced, team-focused environment.

Working closely with sales, design, production, and installation teams, the Project Coordinator helps keep projects on track by supporting schedules, documentation, and communication. This role will gain hands-on experience in signage projects while developing skills in project coordination, client communication, and operations.

Key Responsibilities

Project Support & Coordination

Assist with the coordination of signage projects from start to finish
Help track project timelines, schedules, and key milestones
Support preparation and updates of quotes, proofs, and project documentation
Maintain organized project files and ensure information is up to date
Learn and support zoning research and permit application processes

Team Support

Assist in scheduling and coordinating project kickoff meetings
Communicate updates between internal teams (sales, design, production, installation)
Help coordinate with vendors and subcontractors for materials and services
Support installation scheduling and logistics

Client Support

Respond to basic client inquiries and route questions to appropriate team members
Provide status updates as directed by project leads
Help ensure a positive client experience through timely and professional communication

Quality & Administrative Support

Assist in checking project details for accuracy and completeness
Support receiving and inventory checks to confirm materials are correct and undamaged
Help identify potential issues and escalate them to the appropriate team member
Participate in team meetings and contribute to process improvements

Qualifications

Strong organizational skills and attention to detail
Willingness to learn and take direction in a team environment
Good communication skills, both written and verbal
Basic computer skills (Microsoft Office or similar)
Ability to manage multiple tasks and stay organized in a fast-paced environment
Positive attitude and strong work ethic

Education / Experience / Other Requirements

High school diploma or equivalent, required
Associate degree or coursework in business, communications, or related field, preferred
0–2 years of experience in an administrative, customer service, or support role
Interest in project coordination, operations, or the signage/printing industry
Valid driver’s license preferred

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