Construction Administrative Assistant

Description

Administrative Assistant

Location: 39 S. York Road, Suite A, Dillsburg, PA 17019

Schedule: Full-Time | Monday–Friday | 8:00 AM – 5:00 PM

Premier Construction Group Inc. is seeking a highly organized and dependable Administrative Assistant to support our Project Management and Operations teams in a fast-paced construction office environment. This role is ideal for someone who enjoys multitasking, staying organized, and helping keep projects and office operations running smoothly.

We are looking for a detail-oriented professional with strong communication skills, solid Microsoft Office experience, and the ability to manage multiple priorities throughout the day.

Responsibilities

• Answer and direct incoming phone calls professionally
• Receive, sort, date stamp, and distribute incoming mail and packages
• Maintain and organize project files, job folders, and office records
• Assist Project Managers with administrative and project-related tasks
• Prepare and send project documents, plans, specifications, subcontracts, and purchase orders
• Maintain subcontractor and vendor documentation, including COIs and W-9s
• Update project pipeline information and contact records
• Coordinate with subcontractors and vendors regarding bid opportunities and project documentation
• Handle filing, scanning, copying, and general office support duties
• Run occasional office-related errands, including plan pickups/drop-offs and supply runs
• Support daily office operations as needed

Benefits

• Health, dental, and vision insurance
• Paid vacation
• 401(k) eligibility after 1 year

If you are organized, proactive, and enjoy supporting a busy team environment, we encourage you to apply.

Requirements

Qualifications

• Previous administrative, office support, or coordination experience required
• Strong organizational and multitasking skills
• Proficiency in Microsoft Outlook, Word, and Excel required
• Microsoft Project experience preferred, but not required
• Strong written and verbal communication skills
• Ability to prioritize tasks and work efficiently in a fast-paced environment
• Detail-oriented with strong follow-through
• Construction industry experience is a plus, but not required

What We’re Looking For

• Reliable and professional attitude
• Strong attention to detail
• Ability to work independently and support multiple team members
• Comfortable handling changing priorities throughout the day
• Positive team-oriented mindset