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The AI Program Logistics Coordinator supports the smooth planning and execution of AI-related events and initiatives across campus. This role ensures that the logistical components of Denison’s growing AI programming run efficiently and consistently, enabling students, faculty, and staff to fully engage in high-quality learning experiences.
Key Responsibilities
Coordinate event logistics including booking campus spaces, submitting work orders, and arranging catering needs.
Create and manage registration pages, RSVP forms, tracking sheets, and confirmation emails.
Build and maintain event links, calendars, and communication workflows.
Support scheduling for various programs.
Assist with day-of event support (check-in, troubleshooting, signage, materials setup).
Track attendance, engagement data, and follow-up tasks to support program assessment.
Provide general administrative support for AI initiatives as needed.
Ideal Candidate
Exceptionally detail-oriented with strong organizational and time-management skills.
Comfortable with digital tools, event platforms, Google Workspace, and learning new systems.
Strong communicator who can coordinate across departments and anticipate needs.
Thrives in a fast-paced, innovation-oriented environment and is excited about AI in education.
Impact of the Role
This position plays a crucial role in expanding Denison’s AI learning ecosystem by managing the operational backbone of programs that empower our campus community to use AI thoughtfully, creatively, and responsibly.
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