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Responsibilities:
- Review the solicitation (IFB/ITB/RFP) and create a bid plan and schedule
- Assist with bid/no-bid discussions and capture strategy
- Review bid documents such as plans/specs, addenda, and contract requirements
- Track all bid documents, revisions, and addenda acknowledgements
- Confirm licensing, insurance, bonding, and certifications
- Verify federal/state requirements (bonding, SAM, FAR/DFARS if applicable)
- Maintain the bid schedule, fill out bid forms, and the compliance checklist
- Ensure correct versions of bid documents are used across the team
- Request Bid Bond
- Setup project folders: hard copy and electronic copy (server)
- Print bid documents: plans, specifications, Geotech reports, addenda
- Build and manage subcontractor/vendor outreach lists
- Issue Invitation to bid to vendors and subcontractors
- Coordinate site walks / pre-bid meetings
- Collect quotes, verify scope coverage, and level quotes
- Conduct MWBE/SBE/DBE participation outreach
- Ensure MWBE/SBE/DBE participation documentation is met (if required)
- Place MWBE/SBE/DBE ads (if required)
- Coordinate small business participation plans or subcontracting plans
- Assist with estimating assignments and internal takeoff responsibilities
- Assist with buyout strategy and value engineering options
- Confirm bid package meets all required forms and instructions
- Assist with bid meetings and weekly/daily bid check-ins
- Ensure estimators, operations, legal, and executives are aligned
- Manage deadlines for quotes, internal reviews, bid submission
- Coordinate final bid review meetings
- Assist in identifying contract risk items (LDs, insurance, warranties, spec conflicts)
- Coordinate RFIs/questions during bid phase
- Track assumptions and exclusions for the final bid record
- Assemble final bid/proposal package and verify completeness
- Confirm all pricing aligns across forms (base bid, alternates, unit prices)
- Submit through the correct portal (Bonfire, Civcast, AASHTOWare, etc.) or hard copy
- Ensure confirmation receipts and time-stamped submission records are saved
- Support post-bid clarifications and award negotiations (if any)
- Participate in bid handoff package for operations (scope, assumptions, buyout plan)
- Maintain bid results log and hit rate
- Constantly improve bid procedures to reduce risk and missed items
For more than 100 years, hard-working, honest, innovative people have been building what has become SOUTHLAND HOLDINGS. We combine the strengths of FIVE construction companies who share a dedication to building critical infrastructure projects that improve the environment and lives of those around us.
We offer full-time employee benefits – Southland Holdings is an EEO employer - M/F/D/V
Learn more about this Employer on their Career Site
