Administrative Coordinator

POSITION OVERVIEW

First Baptist Church of Glenarden (FBCG) is seeking a full-time Administrative Coordinator to support designated CBO Directors and other senior CBO staff as needed and provide secondary support to the Office of the COO. This role will work alongside the Executive Assistant to the COO to provide high-level administrative and operational support, including project coordination, document preparation, meeting and calendar management, and process improvement initiatives. The ideal candidate will be highly organized, proactive, and tech-savvy, with the ability to handle multiple priorities in a fast-paced environment.

RESPONSIBILITIES

• Administrative Support: Provide direct administrative assistance to the COO and Sr. Director of Business Operations, including managing correspondence, preparing briefings, and developing PowerPoint presentations.
• Project Coordination: Track projects, update schedules, and assist in the development of operational procedures.
• Meeting Coordination: Schedule and organize meetings (in-person and virtual), prepare agendas, distribute materials, and document meeting minutes.
• Calendar & Travel Management: Manage schedules and travel arrangements, including booking flights, accommodations, and coordinating itineraries.
• Office Operations & Supplies: Oversee central office supply inventory, coordinate vendor orders, and ensure copier maintenance and supply replenishment.
• Financial Processing: Receive and process vendor invoices, coordinate approvals, and ensure timely payments through the accounts payable process.
• Technology & Data Management: Maintain records across multiple platforms and create reports, organizational charts, and dashboards.
• Document Management: Organize and maintain paper and electronic files, ensuring confidentiality and accessibility.

• Communication & Hospitality: Answer phones, manage emails, process incoming/outgoing mail, and provide a welcoming presence at the FBCG Welcome Desk as needed.
• Expense Reconciliation: Track expenses, reconcile credit card transactions, and prepare purchase requests.

QUALIFICATIONS

• Spiritual Alignment: Must be saved, have a servant’s heart, and be a member in good standing (or willing to join) at FBCG.
• Character & Professionalism: Must demonstrate Christ-like character, strong integrity, discretion, and sensitivity when handling confidential information.
• Education: High school diploma required; Associate or Bachelor’s degree preferred.
• Experience:

• Minimum of five (5) years in administrative support or business operations.
• Minimum of two (2) years of customer service experience preferred.

• Technical Skills:

• Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools such as Asana, Smartsheet, or Microsoft Project preferred.
• Familiarity with Visio or similar software for organizational charts and workflow diagrams preferred.
• Comfortable using virtual meeting platforms (Zoom, Microsoft Teams) for scheduling and coordination.

• Key Competencies:

• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.

• Flexible, proactive, and resourceful problem-solver.