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- Accurate typing ability from rough draft; prepares correspondence in final form
- Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports’ business calendars
- Proactively review direct reports’ calendars for conflicts to make adjustments and/or seek guidance from direct report
- Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems
- Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department
- Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving
- Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events.
- Ensures the timely acknowledgement of donor gifts with thank you notes
- Prepares invoices for donor gifts
- Schedules social media posts and contributes to content
- Maintains department records and files, including tracking for compliance
- Manages and processes specified orders with outside vendors for department and from other departments
- Manage and fulfill department orders, track inventory
- Maintain volunteer contact information
- Compile minutes from meetings and department huddles
- At the direction of the Director of Public Affairs, update center signage as needed
- Adheres to deadlines as established with the capability to prioritize functions as assigned
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