Banquet Administrator

What We Offer:

• Paid Time Off – 9 Floating Holidays and 15 Personal Days
  Career Development and Advancement Opportunities
• Employee Assistance Program (5 free counseling sessions)
• Referral Bonus Program (Get paid $250 to recruit)

• Carpool Reimbursement ($5-$20/Day)
• Employee Discounts on Merchandise (30% on select items in our retail store)

Primary Responsibilities:

• Assisting Banquet Event order set up, signages, menus, packets and updating any changes

• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for the Banquet Team
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Special Event /BEO meetings
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support the maintenance and repair of Banquet equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assisting maintaining Paws Up Montana’s luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Ability to work under pressure while managing multiple deadlines.
• Occasionally involved with Banquet Services

Supportive Responsibilities:

• Strong organizational and time-management skills with the ability to prioritize competing demands.

• Excellent written and verbal communication skills; able to clearly explain tasks, reasoning, and directions.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Prior administrative or hospitality experience preferred.

Looking for team members with:

• Required education, experience, certifications, licensure, etc.

• Knowledge of world class hospitality and service management preferred
• Current driver’s license with two years driving experience