Administrative Assistant

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.

ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company’s growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.

We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you’ve come to the right place. At ITAC, you’ll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.

The Administrative Assistant is expected to apply accepted documents control, business, project, administrative, and human resource procedures. Tasks will have clear and specified objectives; however, some work will be self-directed. The Administrative Assistant will be required to review the details of each completed task to ensure that his/her work is error free. Task assigned may vary as needed for assigned operating unit/department.

Office Support:

• Day to day office support

• Plan holiday and events

• Onboard of new hires including IT setup and gathering information needed by Employee Services

• Provide performance management software support as needed

• Create new files (physical and electronic as needed)

• Credit card coding assistance

• Travel arrangements for employees
• Arrange/scheduling of training
• Collect ITAC items from termed employees
• Order/maintain office supplies communicating with Chester Corporate Office for office furniture
• Order/maintain break room supplies – including communicating with water cooler vendors regarding maintenance issues and restock of water bottles
• Coordinate cleaning service(s) including pest control service(s).
• Periodically clean out refrigerator, coordinate communication of cleaning
• Interface with building manager for issues with building
• Set up new workstation, as needed, including coordinating office furniture and IT equipment
• In some offices, ensure ITAC vehicle maintenance up to date
• In some offices, greet office visitors and/or coordinate visit.
• In some offices, maintain print room area and equipment, including contacting/scheduling equipment vendors regarding maintenance issues and meter readings

Document Control Support:

• Work with Document Controls or other operating units to control the flow of documents internal andexternal to ITAC. This includes but is not limited to drawings and specifications issued for review, approval, bid, construction, and/or POs, Cos, contracts, etc.
• Implement document control procedures to control documentation flow through ITAC.
• File project documents in SharePoint, Procore, servers (e.g., P, T drives).
• Update manuals and miscellaneous binder as requested
• Knowledge of operation of printing and copying systems
• Aid Document Control group in ensuring proper filing and storage of documents on projects.
• If needed, learned and execute client document storage system processes on a specific project or for a specific client.

• High school diploma or equivalent required
• Associates Degree (Preferred)
• Previous experience as an administrative assistant or project assistant in a construction or engineering environment preferred
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Attention to detail and problem-solving abilities
• Ability to work independently and as part of a team
• Ability to prioritize work and meet deadlines

From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life’s challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Sick Time Off
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Professional Development
• Wellness Program
• Mentorship Program
• Safety Incentive Program
• 24/7 Chaplain Care