Receptionist/Office Assistant

Because a great law firm begins with great people.
 

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction.  Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y.  The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

Rivkin Radler LLP has an immediate full-time opening for a Receptionist/Office Assistant working in our Hackensack, NJ office.

RESPONSIBILITIES:

• Greet clients, visitors, and staff with professionalism and courtesy; provide basic information about the firm as needed.
• Answer and direct incoming phone calls on a multi-line phone system.
• Process incoming and outgoing mail, FedEx packages, and NJ Lawyer Service deliveries, including preparing FedEx labels, scanning, distributing mail, and handling end of day regular mail delivery.
• Conduct monthly inventory of office and kitchen supplies and provide a restocking spreadsheet list to the manager.
• Assist with scheduling client appointments, meetings, and booking conference rooms; schedule and coordinate courier services as needed.
• Handle copying, scanning, and faxing; ensure copiers are stocked with paper each morning and function properly; report any issues to the Administrative Manager.
• Keep front area clean and organized; maintain visitors/packages logbooks; maintain a clean, organized, and well-stocked kitchen area.
• Work with Attorneys and Administrative Manager to plan event lunches.
• Set up and break down conference rooms for meetings, depositions, or firm events.
• Provide general administrative support to attorneys, paralegals, and legal assistants.
• Perform other miscellaneous office, administrative, and clerical tasks as assigned.

REQUIREMENTS OF IDEAL CANDIDATE:

• Prior law firm experience preferred
• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Time management skills
• Strong communication skills and a willingness to learn new tasks
• Excellent attention to detail
• Must be reliable, accurate, able to multi-task and have a cooperative work ethic
• Ability to manage multiple assignments and meet client deadlines is essential
• Ability to work independently while providing support to a team
• Confidentiality and prioritize workload
• Ability to lift 20 lbs.

Hours: In Office Monday-Friday, 9:00 a.m. to 5:00 p.m.

Working in a congenial, fast paced environment. Competitive salary and benefits offered. EOE

Job Type: Full-time

The annualized salary range for this position is $45,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.