Acting as a central point of communication between Project Managers, Field Technicians, and Superintendents, this role ensures all phases of electrical construction projects are executed efficiently, accurately, and in alignment with company standards. Other responsibilities include facilitating communication, coordinating resources, reviewing plans and schedules, and assisting with all aspects of project execution.

At MP Systems we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: Safety - Always Focus on Safety, A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication

Essential Duties and Responsibilities

Project Coordination:

Assist with obtaining printing plans, specifications, and addendums for estimating and active jobs
Coordinate permits, inspections, digger's hotline tickets, and other site-related needs
Track job activity including materials, resources, equipment, and timelines
Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
Assist with close out documents and presentations
Support estimating tasks such as takeoffs and bid package preparation

Administration & Support:

Assist with general office operations
Type letters, reports, proposals, memos, and other documentation
Maintain organized documentation of active and archived projects
Maintain required records, filing systems, and routine reporting schedules

Customer & Vendor Relations:

Communicate bid invitations, deadlines, and updates to clients and internal teams
Request vendor quotes and issue purchase orders as needed
Maintain detailed customer notes
Deliver consistent, high-quality service to customers, field personnel, and vendors
Help ensure effective conflict management and professional communication
Prepare and process billing, change orders, and final invoices
Process insurance certificates, contracts, and claims per project and customer requirements
Track expenses and support cost monitoring and savings initiatives

Safety/Hazard Recognition & Elimination:

Pre-plan and identify the methods to eliminate hazards daily by work task.
Execute skill in observing habits and hazards of others and bringing it to their attention.
Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
Obtain safety training as expected by all company personnel.

Qualifications and Requirements

High School Diploma or GED required
Prior experience in contracting, engineering, construction management, or a related field preferred

Experience, Skill and Abilities

Positive safety attitude and personal integrity - both are non-negotiable
Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
Strong communication skills, both verbal and written
Strong interpersonal skills; ability to interact with all levels of the company and customers
Capable of maintaining important information confidential
Ability to accurately multi-task in a fast-paced environment

Physical Requirements

Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

Learn more about this Employer on their Career Site

Project Coordinator