Administrative Assistant 2-Harrisburg

Typical Duties

• Performs operation support duties for the attorneys within Central Legal Staff.
• Uses the Court’s case management system for electronic case file maintenance and management (PACMS).
• Learns and applies standard formats used in the office as to correspondence and specialized legal documents and understands the functions and significance of each.
• Performs standard secretarial tasks, including filing and preparing documents and correspondence.
• Assists the Administrative Supervisor in the performance of duties such as: circulating motions and orders electronically to Chambers; entering and maintaining electronic voting records; tracking and tabulating voting records; assigning motions/filings to attorneys; preparing, proofreading, and transmitting standard orders for filing; coordinating workflow-routing; following and expediting processing of information; ensuring case or motion completion dates are met; monitoring progress of all assignments through a complex system of electronic flags and events; performing daily quality control review of PACMS entries; and working closely with the Prothonotary’s Office and the Reporter’s Office regarding inter-department work.
• Provides all support functions required for the office to run smoothly, such as: operating all office and computer equipment; establishing and maintaining both electronic and paper case files; sorting, reviewing, and distributing both mail and email; answering main phone line, transferring calls, and retrieving department voicemail; answering inquiries from Chambers, Interoffice Departments, and Staff Attorneys; ordering and maintaining office supplies; maintaining and updating Central Legal Staff library; approving and submitting bills to the Office of the Executive Administrator for processing; and submitting business expense vouchers to the Office of the Executive Administrator.
• Arrives at work on time and is present during scheduled working hours; cooperates with Chambers, supervisors, and co-workers as necessary to ensure to smooth and efficient operation of the Court.
• Assists and provides backup to other Central Legal Staff Secretaries as necessary, particularly if the other Judicial Secretaries are unavailable due to vacation, sick leave, etc.
• Is available to assist all staff in the office, as needed, to ensure an even and accurate workflow within the district office.
• Performs other administrative support duties and related work as required.

Minimum Qualifications

• Minimum of two years of experience in a professional, legal, or court setting performing a variety of clerical support services to office staff, include typing, secretarial, and administrative clerical work.

Additional Qualifications/Preferences

• Competent with spelling, punctuation, and grammar as well as general office practices and procedures.
• Proficiency in Microsoft Office Suite 365.
• Experience in proofreading.
• Prior experience with or before the Pennsylvania appellate courts is preferred but not required.
• Ability to maintain a high level of integrity in the performance of job duties.
• Satisfactory criminal background check required.

Job Highlights

• Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans.
• Telework may be available up to 2 days per week after training.

Salary information

• How to Apply

• Apply online through the Workday website Careers (myworkdayjobs.com). Applicants must submit a cover letter, resume, and a list of references.
• Commencement date: The tart date for this position is flexible.
• Salary Range-$48,128-$62,834

Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us.