Aviation Station Admin

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Pay Rate:

Work Shift:

Job Description

Responsibilities

General Administrative Support:

• Answer and direct phone calls, take messages, and provide information to callers.

• Manage and maintain electronic and paper filing systems.

• Schedule and coordinate meetings, appointments, and conference calls.

• Prepare agendas, take meeting minutes, and follow up on action items.

• Prepare, organize, and approve payroll.

• Order and maintain office supplies, ensuring adequate stock levels.

• Maintain and organize common office areas.

• Assist with photocopying, scanning, and faxing.

• Greet and assist visitors in a professional and courteous manner.

Communication and Correspondence:

• Draft and edit correspondence, emails, memos, and reports.

• Proofread documents for accuracy and completeness.

• Maintain and update contact lists and databases.

• Assist with the preparation of presentations and other materials.

Project Support:

• Assist with various administrative tasks related to projects.

Other Duties:

• Perform other administrative and clerical duties as assigned.

• Maintain confidentiality of sensitive information.

• Contribute to a positive and collaborative team environment.

Qualifications:

• Gather information and prepare reports as needed.

• Follow up on project-related tasks and deadlines.

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization

• Communication: Effective written, spoken, and non-verbal communication as well as presentation skills

• Customer Service: Service-oriented mentality with a focus on exceeding expectations

• Professionalism: Maintain a positive and professional demeanor

• Decision Making: Ability to quickly make sound decisions and judgments

• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs

• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes

• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings

• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management,

• Business Administration, Education, or related field preferred.

• Two or more years of aviation operations, training, safety, or supervisory experience preferred.

• Experience coordinating employee training programs and maintaining compliance records preferred.

• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.

• Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.

• Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.

• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.

• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

What We Offer

• Paid time off (vacation and sick)

• Medical, dental, and vision insurance

• 401(k) with employer match

• Employee Assistance Program (EAP)

• Career development and ongoing training

• Health savings account

• Life insurance

Important to Know

• Veterans and candidates with military experience are encouraged to apply.

• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS Aviation

HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.