Procurement Specialist 1

The Metropolitan District Commission (MDC) provides quality water supply, water pollution control, mapping, and household hazardous waste collection to eight member municipalities: Bloomfield, East Hartford, Hartford, Newington, Rocky Hill, West Hartford, Wethersfield and Windsor. Additionally, the MDC provides drinking water to portions of Farmington, Glastonbury, East Granby and South Windsor, known as the MDC's non-member towns.

The purpose of this classification is to assist with the planning, coordination, and performance of responsible work related to the District's procurement programs and operations. Work involves procurement related support activities for District purchases in accordance with laws, ordinances, rules, regulations, and other requirements governing procurement. Responsibilities include creating routine purchase orders, assisting with the administration of the District's purchase card program, as well as other contract administration support.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Assists the department and internal customers with daily procurement administration to include development of requirements and procurement reporting, creating purchase orders, and providing status on active procurement actions.
• Assists with the planning, coordination, and performance of procurement activities in accordance with laws, ordinances, rules, regulations, and other requirements governing District procurements.
• Assists with the review and analysis of bid packages, solicitations, budgetary estimates and price proposals from vendors and subcontractors in accordance with the District's Charter and Bylaws.
• Assists with drafting Contract Award Forms, sole source requests, and other related procurement documents.
• Manages the routing of procurement documents for internal approvals.
• Coordinates the advertising of bid and proposal packages with external media as assigned.
• Reviews requisitions and creates purchase orders in SAP for approval, ensuring accuracy of purchase requirements.
• Analyzes requisitions, reviews purchasing specifications, conducts vendor searches, compares pricing, and handles vendor inquiries.
• Assists with maintaining procurement files, records, lists, documentation and databases; reviews records and reports.
• Attends seminars and trade fairs to keep abreast of trends, new developments, and new products; develops and researches new and alternative sources of supply.
• Assists with the administration of the purchase card program to include assisting with bill reconciliation.
• Performs other related duties as required.

SUPERVISION RECEIVED

Works under the general direction of the Manager or Director of Procurement.

MINIMUM QUALIFICATIONS

Associate's Degree in business administration, or a related field; supplemented by a minimum of two (2) years previous experience and/or training that includes procuring goods and services, and supporting company purchasing activities; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must have a valid driver's license.

• Work experience and skills related to functions within the Procure-to-Pay process involving requisitioning, purchase order processing, and/or vendor coordination support a plus
• Experience utilizing SAP for procurement processes and transactions with a focus on supply chain, materials and MRP processing preferred

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to coordinate, manage, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place and/or sequence of operations. Includes referencing data analyses to determine necessity for revision of organizational components.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility; and to apply principles of persuasion and/or influence over others in a supervisory capacity.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; and may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual and/or auditory cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.

The MDC seeks to enhance the diversity of its workforce. People of color, women, veterans and persons with disabilities are strongly encouraged to apply.