Treasury Operations Administrator

SUMMARY

The Treasury Operations Administrator is responsible for ensuring procedures are followed for end of day checks, balances, and daily Certify processing with no guidance needed and holds an accuracy rate above 95%.

KEY ACCOUNTABILITIES

• Generates and produces expense authorizations such as Monthly Packets and Third Party invoices.
• Enters Expense Authorizations for Third Party invoices on Certify.
• Approves expense authorizations in Web Expenses.
• Processes online expense payments for clients using JP Morgan Chase, UMB, and State Street.
• Sends follow up emails to clients regarding the approval of Third-Party invoices on Certify.
• Researches and resolves inquiries regarding Expense processing (Ex. Inquiries from Fund Accounting, missing payments, bank not posting payments, requests for Fed Reference numbers, etc.)
• Maintains and updates various Excel spreadsheets.
• Performs general clerical duties including filing, copying, faxing, and mailing.

WORKING RELATIONSHIPS

• Contact as needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• High school diploma.
• Undergraduate degree.

• Equivalent education and experience will be considered.

KNOWLEDGE

• QuickBooks.
• Online banking and operating accounts.
• Microsoft Office Suite.
• Adobe Acrobat Pro.

SKILLS AND ABILITIES

• Ability to organize and prioritize work, assisting in the coordination of the work of other team members.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.