Office and Project Coordinator (On site)

Job Purpose:

The job of a Project/Office Coordinator provides vital support to the Project Management team with daily activities and tasks, such as tracking projects, investigating, and reporting project information and resolving problems. Provide overall administrative to others in the office to maintain an efficient office environment. 

Key Responsibilities

• Assist Project Managers in all phases of signage projects, from initiation to completion
• Prepare meeting agendas, take minutes, and follow up on action items
• Assist in generating project status reports and other relevant documentation
• Track install progress through PlanGrid and report to project manager
• Prepare, process, submit and follow up signature requests to our Compliance Team
• Create and help coordinate shipping requests (Production to customer/UPS) including getting delivery confirmation
• Assist project manager in the upkeep of accurate data in Acumatica 
• Request vendor and customer information 
• Track and communicate project updates to the Project Manager 
• Document all approved material samples
• Procure all close-out documents including warranties, operating and maintenance manuals. 
• Issue Purchase Order requests based on direction from the Project Manager
• Create and submit install work order to install department
• Prepare and maintain installation schedule 
• Receive, sort, and distribute incoming mail and prepare outgoing mail
• Coordinate the pick‐up and delivery of express mail services (FedEx, UPS, etc.)
• Plan and organize the purchase of office supplies in accordance with purchasing policies and budgets
• Keep supply room organized and inventoried 
• Coordinating the maintenance and repair of office equipment
• Managing building and grounds maintenance 

• Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action 

• Organize orientation and training of new staff members
• Review vendor invoices and manage contract/price negotiations with vendors 
• Run errands as needed
• Performs other related duties as assigned by manager

Skills Qualifications

• Organizing, planning, and customer service orientation
• Excellent verbal and written communication skills
• Great attention to detail and problem solving
• Positive attitude, persistence, and high level of integrity
• Ability to thrive in a self-driven, yet team-oriented environment
• Proficient in MS Office including Excel, Outlook, PowerPoint, Word
• Knowledge of clerical and administrative procedures
• Knowledge of basic accounting and finance principles
• Good communication skills and professional personal presentation
• Teamwork and collaboration honest, respectful, and trustworthy
• Strong Judgment and decision-making skills

Education/Training/Experience

• Associate degree or 2+ years in Administrative Field
• General knowledge of construction industry 
• Must possess a valid driver’s license (minimum Class C) and have a satisfactory driving record throughout employment

Benefits

• Medical, dental, vision and life insurance
• Paid vacation, sick time, holidays and a floating holiday
• 401(k) with company match (after qualifying period)
• Anniversary and referral bonus program
• Employee discounts 
• 
  

We are an E-verify employer. We conduct pre-employment drug and background screenings.