Key Responsibilities: Manage executive calendars, screen calls, greet visitors, and maintain open communication channels. Coordinate meetings, conferences, travel arrangements, itineraries, and events. Prepare correspondence, reports, presentations, meeting minutes, and other documentation. Organize files, maintain databases/spreadsheets, track expenses, and process invoices. Handle confidential information, manage shifting priorities, and support special projects. Represent executives professionally with staff, physicians, and the public. Qualifications: Minimum 5 years of progressively responsible administrative experience; executive-level support preferred. Strong writing, grammar, shorthand, and advanced document formatting skills. Proficient in Microsoft Word, Excel, PowerPoint, and calendar management tools. Excellent communication, decision-making, and organizational skills. Bachelor’s degree preferred.
Back to searchExecutive Assistant
The Staff Pad
Posted 2 days ago, valid for 4 days
Helena, MT 59604, US
$48,000 - $57,600 per year
Full Time
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Sonic Summary
- The Staff Pad is seeking an Executive Assistant for a hospital in Helena, MT.
- The position requires a minimum of 5 years of progressively responsible administrative experience, with a preference for executive-level support.
- Key responsibilities include managing complex calendars, coordinating meetings, and handling high-level administrative tasks.
- Candidates should possess strong writing and communication skills, as well as proficiency in Microsoft Office applications.
- The salary for this role is competitive, reflecting the high level of responsibility and expertise required.
Executive Assistant
Helena, MT
The Staff Pad has partnered with a hospital in Helena, MT to hire an Executive Assistant.
Job Summary:
A highly organized and proactive Executive Assistant is needed to support senior leadership in a fast-paced, high-visibility environment. This role manages complex calendars, heavy communication flow, meeting coordination, and high-level administrative tasks requiring discretion, professionalism, and independent judgment. The Executive Assistant serves as a key liaison for executives, ensuring smooth daily operations, efficient communication, and effective coordination of projects, meetings, and events.
