Job Summary

The Development Coordinator is a detail-oriented and collaborative professional with a growth mindset. This position assists in raising financial support to meet the organization's goals through corporate and individual funding sources, foundations, and events. The ideal candidate will have experience in database management, special events, and general fundraising activities.

Essential Functions

Assist in the foundation’s day-to-day fundraising efforts
Record donations, pledge payments, etc. in donor database
Update and manage donor database
Generate receipts and donor acknowledgments for all contributions
Generate regular, detailed reports to the Director of Development
Prepare and submit invoices for approval
Coordinate the production of fundraising materials

Assist with grant proposals and outcome reports
Prepare materials for the Development Committee meetings, including agendas, taking and sharing minutes, and other administrative duties
Develop and maintain an annual development calendar
Conduct research on individual, corporate, and foundation prospects
Collect data from various programs and departments
Provide administrative support to the Director of Development
Oversee inventory and order materials and supplies for development office

Support publicity, registration, and logistics for HEF special events and PR initiatives, serving as a point of contact for vendors, sponsors, speakers, and registrants
Record and track event data, constituent information, and sponsorship recognition commitments
Track and ensure sponsorship recognition commitments are fulfilled

Prior experience in fund development and special events

Preferred experience in donor management software, data management, and data entry (preferably Raiser’s Edge NXT)
Task-focused, self-directed, collaborative, and flexible, with the ability to learn quickly and develop creative solutions
Strong oral and written communication skills
Strong analytical skills
Organizational, prioritization, time management, and planning skills
Attention to detail
Ability to manage multiple projects at once
Comfort engaging with donors, sponsors, and community stakeholders in a professional and relationship-centered manner
Excellent computer skills related to the use of Microsoft Office products (Word, Excel, PowerPoint, etc.)
Ability to work nights and weekends on rare occasions as required

Health and Dental Insurance
Supplemental Health Insurance
8 Fridays off during summer
2 weeks paid leave in December for HCPS' winter break
Free after-school and summer school program participation for children of HEF employees

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