Administrative Assistant

POSITION SUMMARY

PAY 

$28.00 without Clearance

$35.02/ with Clearance hourly 

RESPONSIBILITIES

• Track, analyze, and report data accurately and in a timely manner, communicating results effectively.
• Assist with the timely processing of vendor invoices.
• Maintain and update multiple Excel trackers.
• Support field personnel by providing information and connecting them with appropriate back-office departments.
• Generate Costpoint requisitions and serve as a Subject Matter Expert on Costpoint Requisitioning and Receiving, providing training to field personnel as needed.
• Support onboarding for the program management team, guiding new hires through the process.
• Schedule medical appointments for all new hires.
• Review and process clearance paperwork for program submission.
• Perform other duties as assigned.
• WORKING CONDITIONS
• In-person office environment with frequent interruptions.
• Standard business hours: Monday–Friday, 8:00 am–5:00 pm.
• PHYSICAL REQUIREMENTS
• May lift and carry items up to 25 lbs.
• Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

QUALIFICATIONS

• High school diploma or equivalent.
• At least 2 years of experience providing administrative or program support in a professional office environment.
• 1 year of experience maintaining accurate records, trackers, or databases, including data entry, updates, and reporting.
•  Experience supporting multiple tasks or requests simultaneously while meeting deadlines.
•  Able to work independently and collaboratively within a team.
• Eager to research, learn independently, and master new systems.
• Strong written and verbal communication skills sufficient to interact with internal teams and provide clear instructions or status updates.
• Ability to follow defined workflows and standard operating procedures with a high level of accuracy.
• Ability to handle sensitive or confidential information in accordance with company and program requirements. 
• Security Clearance strongly preferred. 
• Proficient in Microsoft Excel, Word, and PowerPoint at an intermediate level.
• May lift and carry items up to 25 lbs.
• Intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.