Office Manager

Position Summary

We are seeking a detail-oriented and proactive Part-Time Office Manager to oversee day-to-day accounting, human resources administration, and office operations. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in keeping systems organized and running smoothly.

Key Responsibilities

Accounting & Finance

• Manage day-to-day bookkeeping and accounting functions

• Perform QuickBooks reconciliation (bank and credit card accounts)

• Oversee billing and invoicing processes

• Monitor accounts payable and accounts receivable

• Prepare and maintain financial reports for leadership

• Assist with monthly and year-end close processes

Human Resources Administration

• Serve as Greenhouse Administrator (ATS management)

• Post job openings and maintain job listings across platforms

• Coordinate candidate communications and hiring documentation

• Assist with onboarding and employee record management

• Register the company in new states as needed for payroll and compliance

• Support HR compliance and documentation requirements

Office Operations

• Manage office supplies inventory and ordering

• Maintain vendor relationships and service agreements

• Support general office organization and administrative needs

• Help streamline internal processes and improve operational efficiency

Qualifications

• 3+ years of experience in office management, bookkeeping, or administrative roles

• Proficiency in QuickBooks (required)

• Experience with billing, reconciliation, and financial reporting

• Experience administering Greenhouse or other applicant tracking systems

• Strong organizational and time management skills

• High attention to detail and accuracy

• Ability to handle confidential information with discretion

• Proficient in Microsoft Office and/or Google Workspace

Preferred Qualifications

• Experience with multi-state registration and compliance

• Prior experience in a small business or growing organization

• Familiarity with payroll coordination

Key Competencies

• Self-starter with strong follow-through

• Excellent written and verbal communication skills

• Problem-solving mindset

• Ability to manage multiple priorities independently