The Administrative Assistant provides comprehensive support to three offices at High Point University: the Office of the Senior Vice President for Student Success and Executive Education, the Office of the Vice President for Career and Professional Development, and the Honors Program. This position is responsible for delivering high-level administrative support, including managing budgets and reimbursements, maintaining office websites and social media presences, preparing print and digital media (such as pamphlets, reports, and flyers), creating and maintaining databases, drafting correspondence, and coordinating meetings and travel. The ideal candidate will be highly organized, capable of multitasking, possess strong written and verbal communication skills, demonstrate excellent computer proficiency, and work effectively with students, faculty, and administrators. The Administrative Assistant reports to the Senior Vice President for Student Success and Executive Education.

QUALIFICATIONS:

Education:

Associates degree required
Bachelor’s degree preferred

Experience and Training:

Proficiency using various computer platforms and programs, including MS Office Suite, Adobe Acrobat, Photoshop, Blackboard (or other learning management platforms), and social media
Experience working closely with students, faculty, and administrators in a college setting
Familiarity with WordPress website platform is desirable

Knowledge, Skills, Ability:

Excellent written and verbal communication skills
Ability to learn new university-based software
Strong interpersonal and customer service skills
Excellent time management skills
Ability to multitask
Strong organizational and planning skills with attention to detail
Ability to work effectively with a broad range of people and personalities
Ability to work both independently and as part of a team
Ability to maintain strict confidentiality

ESSENTIAL FUNCTIONS:

Produce materials and media related to the three offices
Liaison and communicate with students and faculty
Edit, proofread, and format documents
Assist with event planning
Assist with academic fairs
Maintains record/filing systems
Create and maintain databases
Process travel reimbursements related to the work of each office
Purchasing supplies for all departments
Compile data or documentation
File documents or records
Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, presentation, or design software
Assist in documentation for assessment
Other duties as assigned

For more information about this position, please contact Andy Bills, Senior Vice President for Career and Professional Development at abills@highpoint.edu

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