Safety Administrative Assistant

Safety Administrative Assistant

Job Type: Full-Time +, Non-Exempt

Job Description: The Safety Administrative Assistant position is to provide general clerical, scheduling, and organizational support to the ULCS Safety department.

Pay:

Benefits:

• Health/Dental/Vision Insurance
• Short/Long Term Disability
• Matching 401(k) Plan
• Paid Holidays and Vacation
• Employee Payroll Deduction Program

Essential Functions & Responsibilities:

• Support the Safety department with data entry, file system maintenance, meeting coordination, calendar management, and other administrative tasks.
• Understand and assist with the implementation of the Safety department’s systems and policies.
• Work collaboratively and effectively with Safety department team members, all levels of management and staff, as well as outside clients.
• Maintain and organize safety logs, near-miss reports, incident reports, and OSHA records.
• Track employee training requirements, schedule safety audits, and update safety manuals.
• Process worker compensation claims, manage third-party compliance websites and schedule meetings.
• Assist Safety Supervisor with incident investigations and documentation entry.
• Act as a point of contact for health and safety queries via phone/email and assist in distributing safety materials.
• Assist with planning safety department events.
• Coordinate travel arrangements for safety department.
• Performs other duties as assigned.

Minimum Qualifications:

• Must be 18 years of age or older.
• Proficiency in Microsoft Word, Outlook, PowerPoint and Excel.
• Familiarity with OSHA standards and safety regulations is highly desirable.
• Able to communicate effectively with others.
• Can write, read and comprehend written and verbal job instructions/information.
• Able to multi-task and produce in a high paced team-oriented environment.
• Must have strong interpersonal and customer service skills.
• Organized, detail oriented and follows-through.

Education & Experience

• 1 – 3 years of experience in an administrative or safety-related role.
• High School Diploma or GED equivalent required.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background and/or MVR check.

License & Certifications:

• Driver's License Required.

Individuals with a disability who desire reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to E-Verify all newly hired employees.