Department Administrator, Physical Therapy

QUALIFICATIONS:

Education

• Associate’s or Bachelor’s degree preferred

Experience and Training

• Experience in an administrative setting (2-year experience preferred)
• Experience in higher education (preferred)
• Experience in budgeting (preferred)

Knowledge, Skills, Ability:

• Proficiency using various computer platforms and programs, including MS Office (Excel, PowerPoint, Word) (required)
• Strong communication (written and verbal) and interpersonal skills (required)
• Excellent time management skills
• Ability to work independently

ESSENTIAL FUNCTIONS:  

• Contribute to the mission, vision, goals, and objectives of the Department, School, and University
• Specifically,
• Supports the Department Chair with:
  • supervising mail distribution
  • placing work orders with Campus Enhancement and IT
  • maintaining the Department calendar and providing access to appropriate stakeholders
  • supporting faculty searches and new hire onboarding
  • recording Department meeting minutes
  • budgeting and expense reports

• Supports the Director of Students with:
  • organizing the Department’s admissions committee
  • planning and organizing Graduation and White Coat ceremonies
  • organizing the Academic Review Committee and maintaining appropriate records
  • communicating with the Office of Accessibility Resources and Services (OARS)
  • contributing to Department’s social media outlets
  • tracking student time off requests
  • updating the student handbook and student portal on Blackboard
  • advisor assignments

• Supports Department faculty with:
  • ordering educational, research, and clinical supplies
  • monitoring start-up funds cere
  • tracking faculty time off

• Supports Students with:
  • directing student questions to appropriate personnel
  • maintaining job board and assisting with job fair if necessary

• Helping with other tasks as assigned by the Department Chair and Director of Students

ACCOUNTABILITY:

• Performs all job responsibilities, across all three academic pillars, independently
• Reports directly to the Director of Students and the Department Chair